Executive Assistant/ Office Manager at Velo3D

Fremont, California, United States

Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, ManufacturingIndustries

Requirements

5+ years of experience in a fast-paced EA/Office Manager role supporting senior leaders
Impeccable organization and attention to detail—you make chaos look calm
Exceptional communication skills with a polished, professional presence
Tech-savvy with tools like Outlook, Microsoft Office, Slack, and Zoom
High emotional intelligence, discretion, and a proactive, can-do attitude

Responsibilities

Be a trusted partner to multiple executives, managing complex calendars and coordinating high-stakes meetings
Attend Executive Leadership Team (ELT) meetings, capture detailed notes, and ensure follow-up on key action items
Plan, coordinate, and support company-wide All Hands meetings, including scheduling, logistics, content preparation, and post-meeting communications
Own travel planning with precision—from flights and hotels to itineraries and logistics
Draft communications, prep presentations, and track deliverables to keep leadership aligned and focused
Handle sensitive information with discretion and professionalism
Anticipate needs and proactively solve problems before they arise
Create a warm, professional first impression for all visitors and team members
Manage office logistics—snacks, supplies, vendors, mail, and maintenance—with efficiency and flair
Partner with building management and internal teams to ensure a seamless office experience
Track budgets and optimize spending for office operations and employee perks
Lead the charge on company events, celebrations, and team-building activities that bring our values to life
Facilitate monthly Culture Committee meetings to drive engagement and connection
Collaborate with HR to elevate the employee experience—from onboarding to ongoing culture initiatives
Jump into special projects that make Velo3D an even better place to work

Skills

Key technologies and capabilities for this role

Calendar ManagementMeeting CoordinationTravel PlanningExecutive SupportNote-TakingEvent PlanningBudget TrackingOffice ManagementVendor ManagementEmployee EngagementPresentation PreparationCommunication Drafting

Questions & Answers

Common questions about this position

Is this role remote or onsite?

This is an onsite role based in the Fremont office.

What experience is required for this position?

Candidates need 5+ years of experience in a fast-paced EA/Office Manager role supporting senior leaders.

What key skills are needed for the Executive Assistant/Office Manager role?

Impeccable organization and attention to detail, exceptional communication skills with a polished professional presence, tech-savvy with tools like Outlook, Microsoft Office, Slack, and Zoom, high emotional intelligence, discretion, and a proactive can-do attitude are required.

What is the company culture like at Velo3D?

The culture emphasizes values brought to life through events, celebrations, team-building, a Culture Committee, and initiatives that enhance employee engagement and experience.

What makes a strong candidate for this role?

A strong candidate is a master of multitasking with energy, precision, heart, 5+ years experience supporting senior leaders, impeccable organization, exceptional communication, tech-savviness, high emotional intelligence, discretion, and a proactive attitude.

Velo3D

Metal additive manufacturing solutions provider

About Velo3D

Velo3D specializes in metal additive manufacturing, also known as 3D printing, providing a complete solution for creating complex metal parts that traditional manufacturing cannot achieve. Their offerings include advanced 3D printers, software, and support services tailored for high-tech industries like aerospace and energy, which require precise and specialized components. Velo3D's technology allows clients to innovate more quickly and efficiently by enabling the production of intricate designs. The company differentiates itself from competitors by focusing on high-end printers, particularly the Sapphire series, and by continuously expanding its capabilities through the qualification of new materials, such as copper alloys. Velo3D's goal is to drive growth in the advanced manufacturing sector by offering both product sales and ongoing service contracts, ensuring a steady revenue stream while meeting the increasing demand for customized parts.

Fremont, CaliforniaHeadquarters

2014Year Founded

$211.2MTotal Funding

IPOCompany Stage

Industrial & Manufacturing, Enterprise SoftwareIndustries

51-200Employees

Benefits

Health Insurance

401(k) Company Match

Risks

Frequent executive changes could disrupt strategic direction and operational efficiency.

Non-compliance with NYSE listing standards poses a risk of delisting.

Shareholder dissatisfaction may arise from recent debt conversion to equity.

Differentiation

Velo3D offers the first SupportFree capability for 3D metal printing.

The Sapphire system ensures repeatability and dependability in serial manufacturing.

Velo3D's integrated solution includes advanced 3D printers, software, and services.

Upsides

Michelle Sidwell's return as CRO could drive technology adoption and sales growth.

Financial restructuring reduces debt, allowing focus on operational growth and innovation.

Collaboration with aerospace companies enhances market position in aerospace manufacturing.

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