Executive Assistant (Mat Cover, 12 Months) at Comfy

Nottingham, England, United Kingdom

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

CPaaS, Telecommunications, TechnologyIndustries

Requirements

Proven track record with solid, demonstrable experience in a similar high-volume Executive Assistant role, ideally supporting multiple senior leaders
Proven ability to deliver consistently exceptional service and build trust with senior executives and internal stakeholders
Impeccable organisation and detail orientation with a robust ability to prioritise and manage competing deadlines under pressure
Exceptional written and verbal communication skills; comfortable drafting high-level internal and external correspondence
Proactive initiative with the ability to anticipate needs, work autonomously, and deliver results without constant supervision
High proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and experience managing corporate communications platforms (e.g., Slack)
Absolute reliability, strong discretion, and the professionalism required to handle highly confidential information

Responsibilities

Own complex calendar management, scheduling critical recurring meetings, and meticulously planning internal and external events
Handle travel logistics, including end-to-end booking of transport and accommodation
Drive the monthly Board Pack cycle, including collating team updates, refreshing presentation slides, and distributing confidential materials to the EMT and Board members on deadline
Provide comprehensive support during high-level meetings: preparing detailed agendas, accurately capturing minutes, and ensuring all follow-up actions are tracked and completed
Prepare and finalise necessary documentation for various high-stakes meetings as required
Assist the EMT with ad-hoc strategic administrative tasks, including managing approval processes and confidential documentation preparation

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel LogisticsBoard Pack PreparationMeeting ManagementExecutive SupportAI ToolsProject ExecutionPresentation SlidesConfidential DocumentationEvent Planning

Questions & Answers

Common questions about this position

Is this position remote or hybrid?

The position is hybrid.

What is the duration of this role?

This is a 12-month contract position serving as maternity cover.

What key skills are required for this Executive Assistant role?

Required skills include proven experience in a high-volume Executive Assistant role supporting multiple senior leaders, exceptional stakeholder service and trust-building, impeccable organization and detail orientation, and strong communication skills. A tech-forward mindset with fluency in modern tools and AI for efficiency is also essential.

What is the company culture like at Commify?

Commify fosters a diverse and connected environment across the UK, EMEA, USA, and Australia, with a consistent 4 out of 5 culture score in employee engagement surveys. It emphasizes high autonomy, innovation, and making an outsized global impact within a vibrant team.

What makes a strong candidate for this Executive Assistant position?

A strong candidate has demonstrable experience supporting multiple senior leaders in a high-volume role, excels at building trust with executives, and possesses razor-sharp organizational skills, attention to detail, and the ability to manage competing priorities under pressure with a tech-forward, AI-leveraging approach.

Comfy

SaaS platform for smart building management

About Comfy

Comfy provides a Software-as-a-Service (SaaS) platform that enhances workplace productivity, safety, and overall experience in the smart building market. The platform connects employees to essential information and services, allowing corporate real estate leaders to manage their global portfolios effectively. By utilizing data analytics and Internet of Things (IoT) technology, Comfy helps organizations make informed decisions to optimize space usage and improve employee well-being. The company differentiates itself through strong partnerships with companies like SAP and Salesforce, aiming to create better work environments for employees.

Oakland, CaliforniaHeadquarters

2013Year Founded

$19.3MTotal Funding

SERIES_BCompany Stage

Data & Analytics, Enterprise Software, Real EstateIndustries

51-200Employees

Benefits

Market-leading software application centered on improving the workplace experience

Take-what-you-need vacation policy

Competitive salaries

Generous medical, dental and vision insurance

Matching 401k policy

Frequent team events (costumes optional)

Risks

Emerging competitors may challenge Comfy's market position.

Rapid tech advancements require significant R&D investment for Comfy.

Data privacy concerns could lead to regulatory challenges for Comfy.

Differentiation

Comfy integrates IoT and data analytics for smart building solutions.

Partnerships with SAP and Salesforce enhance Comfy's platform capabilities.

Comfy's SaaS model offers scalable solutions for global real estate portfolios.

Upsides

Growing demand for hybrid work solutions boosts Comfy's market potential.

Launch of Insights Access API strengthens Comfy's data analysis capabilities.

Advanced data analytics support informed decision-making in real estate.

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