Executive Assistant II at Riveron

New York, New York, United States

Apply Now

Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

N/AIndustries

Requirements

Bachelor’s degree or equivalent experience
7+ years of administrative experience supporting Senior level executive management
Experienced in coordinating complex international and domestic travel arrangements for executives, including flights, accommodations, itineraries, and logistics
Mastery of Microsoft Office Products
Basic knowledge of IT and how to configure office equipment
Strong initiative with ability to work independently and assess/improve operational efficiencies
Excellent time management and prioritization skills; ability to handle multiple tasks in a fast-paced environment
Accuracy and attention to detail
Entrepreneurial spirit and solution-oriented mindset
Ability to work in ever-changing, dynamic environments
Ability to craft and deliver written and oral messages, and make recommendations to various audiences including client leadership and internal teams
Desire to engage in company culture and internal initiatives (e.g., community service, training, interviewing, intramurals, social/networking activities)

Responsibilities

Screen incoming calls, field questions, and respond independently when possible; exercise judgment and discretion on communications
Maintain and update professional contacts in Outlook
Manage calendars, act as a "gatekeeper," prioritize business for time efficiency, and resolve scheduling conflicts
Coordinate on-site and off-site meetings
Organize comprehensive business travel arrangements (domestic and international), provide detailed itineraries, compile documentation, and handle all travel needs (e.g., hotels, air/ground transport, meals, entertainment)
Prepare expense reports and reconcile monthly credit card accounts
Plan, coordinate, and execute event logistics (e.g., food/beverage, guest rooms, evening events, A/V equipment, vendor proposals/invoices, travel)
Assist in supporting business and market development activities
Assist in creating meeting materials (e.g., agendas, presentations) and shipping materials
Maintain efficient filing and organization of correspondence, reports, and meeting materials
Greet new hires and coordinate day one logistics
Manage ad-hoc projects as requested and provide backup to other assistants

Skills

Key technologies and capabilities for this role

Microsoft OfficeOutlookTravel CoordinationCalendar ManagementOffice Equipment ConfigurationTime ManagementCommunication

Questions & Answers

Common questions about this position

What experience is required for the Executive Assistant II role?

A Bachelor’s degree or equivalent experience and 7+ years of administrative experience supporting Senior level executive management are required. Additional key skills include coordinating complex international and domestic travel, mastery of Microsoft Office, basic IT knowledge, strong time management, and an entrepreneurial spirit.

Is this a remote position or does it require office presence?

This information is not specified in the job description.

What is the salary or compensation for this role?

This information is not specified in the job description.

What is the company culture like at Riveron?

Riveron encourages involvement in its culture through internal initiatives like community service, training, interviewing, intramurals, and social/networking activities.

What makes a strong candidate for this Executive Assistant position?

Strong candidates demonstrate initiative to improve efficiencies, excellent time management in fast-paced environments, attention to detail, an entrepreneurial spirit, and the ability to communicate effectively with client leadership and teams.

Riveron

Consulting firm for performance improvement and advisory

About Riveron

Riveron enhances business performance and explores new opportunities across various industries, including aerospace, healthcare, and technology. They provide tailored advisory services such as tax advisory, financial restructuring, and strategic consulting, acting as an extension of their clients' management teams. Riveron differentiates itself through a hands-on approach and a unified brand strategy that integrates multiple consulting firms, allowing for comprehensive solutions. Their goal is to help businesses navigate complex challenges and achieve strategic objectives.

Dallas, TexasHeadquarters

2006Year Founded

$5.2MTotal Funding

BUYOUTCompany Stage

Consulting, Government & Public Sector, Financial ServicesIndustries

201-500Employees

Benefits

Flexible Work Hours

Professional Development Budget

Hybrid Work Options

Risks

Integration challenges with Yantra may disrupt operations if not managed effectively.

South Florida expansion could strain resources if market growth expectations aren't met.

Technological integration issues with Numeric partnership may impact service delivery.

Differentiation

Riveron combines consulting, public accounting, and industry expertise for tailored business solutions.

The firm partners with private equity, corporations, and lenders for strategic transformations.

Riveron's integration of Conway MacKenzie, Winter Harbor, and GBI Consulting enhances service offerings.

Upsides

Riveron's acquisition of Yantra strengthens technology support for CFOs in tech-enabled sectors.

Expansion into South Florida taps into a fast-growing hub for private equity.

Partnership with Numeric offers AI-driven financial management solutions for improved financial clarity.

Land your dream remote job 3x faster with AI

Try Jobo Free