Executive Assistant, GTM at Notion

Dublin, County Dublin, Ireland

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, SaaSIndustries

Requirements

3+ years of experience in Executive Operations and Support at fast-growing startups or scale-ups, ideally in GTM
Organised and detail-oriented: exceptional attention to detail, calm under pressure, quick-thinking, and able to create order from chaos
Effective communicator: ability to clearly convey leadership priorities across all formats—written, verbal, in-person, virtual, and group settings
Event planning: experience organising events for hundreds of people and multi-day offsites for smaller groups, such as executive retreats
Emotional intelligence: passionate about employee engagement with a proven ability to build strong relationships and positive energy at all levels of the organisation
Discreet: proven ability to maintain complete confidentiality on all business matters
Self-starter with outstanding organisational and people skills, and strong attention to detail
Thrive in fast-paced, ambiguous environments where you can move fast and execute at pace

Responsibilities

Organisational support: partner with EMEA GM to run the day-to-day operations of an efficient, high-velocity, and fun EMEA scale-up
Calendar management: prioritise, coordinate and schedule the GM's calendar, optimising the GM's time to achieve business objectives
Meeting aficionado: organise, attend, and track key GTM meetings (manage meeting agendas, notes, minutes and action items)
Pacesetter: proactively resolve time-sensitive issues, demonstrating excellent judgment and problem solving skills
Communications: assist with internal communications and logistics for EMEA All-Hands, GTM town halls, coffee chats, etc
Travel planning: manage flights, hotels, transportation, dining, and more
Expense management: manage expenses for yourself and your GM
Culture carrier and community builder: craft fun & engaging team offsite experiences, celebrate birthdays and anniversaries, new family members, and promotions to ensure employees continue to feel connected and recognised

Skills

Calendar Management

Meeting Coordination

Agenda Preparation

Meeting Notes

Action Items Tracking

Travel Planning

Expense Management

Internal Communications

Event Planning

Problem Solving

Notion

Versatile productivity and collaboration platform

About Notion

Notion is a workspace platform designed to enhance productivity and collaboration for a wide range of users, from startups to large enterprises. It combines various tools into a single platform, allowing teams to write, plan, and share their work efficiently. Users can start with a free version and upgrade to paid plans as their needs grow. Key features include customizable notes and documents, project management tools, and a drag-and-drop interface for easy page creation. Notion also includes an AI-powered Q&A feature that provides instant answers to user queries, helping to centralize knowledge. The platform supports multiple languages and has a strong global community that contributes content and organizes events.

San Francisco, CaliforniaHeadquarters

2016Year Founded

$325.9MTotal Funding

LATE_VCCompany Stage

Enterprise Software, AI & Machine LearningIndustries

5,001-10,000Employees

Benefits

Medical, dental & vision insurance

PTO

Mental health & wellbeing package

Parental leave

Fertility coverage

Retirement matching

Commuter benefits

Monthly stipend

Risks

Increased competition from AI-enhanced tools like Evernote.

Potential trust issues with AI features due to factual inaccuracies.

User resistance to adopting new productivity tools.

Differentiation

Notion combines note-taking, task management, and databases into a single platform.

The platform offers customizable workspaces for personal and collaborative use.

Notion AI assists with tasks like text generation and predictive analytics.

Upsides

Integration with Slack and Google Drive enhances workflow automation.

Acquisition of Skiff strengthens Notion's privacy offerings.

Standalone apps like Notion Calendar expand Notion's modular productivity solutions.

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