x) at Groove

Berlin, Berlin, Germany

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Technology, Circular Economy, Consumer ElectronicsIndustries

Requirements

3+ years’ experience in a similar executive support role, ideally in a fast-paced scale-up
Strong prioritisation skills and ability to manage multiple executives and competing demands
Confidence in pushing back on low-impact or off-scope requests to maintain focus on strategic priorities
High discretion and ability to manage confidential information
Flexibility to occasionally support urgent matters outside of office hours or during weekends, recognising this is not regular
Ability to prioritise and triage competing demands from multiple executives and the business
Structured, detail-oriented, and proactive with strong judgment and discretion
Advanced experience with Google Workspace and calendar management
Fluency in German (C1) and English (C2)
Availability of a minimum of 32 hours/week; presence required at HQ in Berlin (32-40 hours/week onsite, 5 days per week)

Responsibilities

Provide proactive, high-level executive support to the CEO, CCO, and CFO, including calendar, travel, and meeting management
Prepare and distribute meeting materials (briefings, agendas, background info) and ensure effective follow-up on actions
Coordinate domestic and international travel, including logistics and expense reconciliation
Support the wider Leadership Team with scheduling, documentation, and communication priorities
Ensure executive calendars and meetings align with business priorities and strategic goals
Plan and execute senior leadership off-sites and strategic sessions, managing logistics, materials, and follow-ups
Support investor and board meetings, handling last-minute changes, logistics, and communication with board offices
Partner with the workplace team on company-wide events and celebrations
Maintain focus on high-impact priorities by setting clear boundaries and challenging unnecessary or low-value requests
Work with finance to ensure travel and scheduling decisions align with policy and budget

Skills

Key technologies and capabilities for this role

Executive SupportCalendar ManagementTravel CoordinationMeeting ManagementEvent PlanningLogisticsExpense ReconciliationGerman

Questions & Answers

Common questions about this position

Is this role remote or onsite?

This is an onsite role at Grover's Berlin HQ, requiring 5 days per week in the office.

What language skills are required for this position?

Fluency in German (C1 level) and English (C2 level) is required.

What experience is needed for this Executive Assistant role?

Candidates need 3+ years’ experience in a similar executive support role, ideally in a fast-paced scale-up.

What are the working hours for this position?

The role is 32-40 hours per week.

What skills make a strong candidate for this role?

Strong prioritization skills, high discretion, advanced Google Workspace experience, and the ability to manage multiple executives in a fast-paced environment are key, along with confidence in pushing back on low-impact requests.

Groove

Sales engagement platform for Salesforce users

About Groove

Groove is a sales engagement platform that helps companies using Salesforce automate repetitive tasks that do not directly involve selling. This allows sales representatives to concentrate on building relationships and increasing revenue. The platform is particularly useful for full-cycle sellers, who manage the entire sales process from prospecting to closing deals. Groove is well-regarded for its product quality and customer satisfaction, consistently ranking highly on review platforms. It serves a wide range of clients, including major companies like Google and Uber, and offers tailored solutions for various industries, such as technology and financial services. Groove operates on a Software-as-a-Service (SaaS) model, where clients pay a subscription fee based on the number of users and features needed. The company's goal is to enhance the efficiency and effectiveness of sales teams by automating non-sales tasks.

San Francisco, CaliforniaHeadquarters

2014Year Founded

$59.1MTotal Funding

SERIES_BCompany Stage

Data & Analytics, Enterprise Software, Financial ServicesIndustries

51-200Employees

Risks

Integration challenges with Clari could lead to operational inefficiencies.

Clari acquisition may shift company culture, causing employee turnover.

Rapid growth may strain resources, leading to scalability issues.

Differentiation

Groove ranks #1 in enterprise customer satisfaction on G2 for 17 quarters.

Specialized products like Groove for Salesforce Financial Services Cloud cater to niche markets.

Groove's SaaS model allows flexible subscription options tailored to client needs.

Upsides

Integration with AI tools enhances sales performance insights and decision-making.

Remote work trends boost demand for Groove's digital sales engagement tools.

Salesforce's expansion offers opportunities for new integrations and features.

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