Executive Assistant at Shield AI

New Delhi, Delhi, India

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Defense, Aerospace, Artificial Intelligence, TechnologyIndustries

Requirements

9–13 years of experience supporting CXO/Board-level leaders as a Senior Executive Assistant
Proven ability to manage complex calendars, inboxes, and high-volume scheduling with strong prioritization and judgment
Strong business understanding to assess urgency and ensure timely follow-ups on key projects
Excellent communication and stakeholder management skills, with executive presence
Proficiency in MS Office Suite
High degree of professionalism, integrity, and discretion in handling sensitive information
Experience coordinating executive offsites, leadership forums, and facilities/administrative operations
Track record of streamlining processes, improving efficiency, and optimizing leadership time
Excellent judgment, strong organizational skills, flexibility on work timings (adapting to USA and India cross-functional execution), and the ability to manage priorities, communications, and operations with accuracy and foresight

Responsibilities

Manage the CXO’s inbox and communications, assessing business context to prioritize what requires immediate attention versus delegation
Manage complex calendars, high-volume scheduling, and domestic/international travel logistics with precision and foresight
Drive follow-ups on key projects, ensuring timely execution and alignment with organizational goals
Coordinate executive offsites, leadership forums, and engagement activities
Provide administrative and facilities support, including vendor coordination and logistical needs
Prepare high-quality documents, presentations, and reports for leadership meetings
Act as a liaison between the CXO and internal/external stakeholders, ensuring strong communication and alignment
Identify opportunities to improve efficiency, streamline processes, and optimize leadership time

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel LogisticsInbox ManagementProject CoordinationStakeholder LiaisonPresentation PreparationAdministrative SupportVendor CoordinationExecutive CommunicationsProcess Optimization

Questions & Answers

Common questions about this position

What experience is required for this Executive Assistant role?

Candidates need 9–13 years of experience supporting CXO/Board-level leaders as a Senior Executive Assistant, with proven ability to manage complex calendars, inboxes, and high-volume scheduling.

Is this a remote position, and what are the work hours like?

The role requires flexibility on work timings to adapt to USA and India cross-functional execution, but specific remote or location details are not stated.

What compensation and benefits are offered?

International team members receive a comprehensive international benefits package on top of base salary through the Employer of Record (EOR); for full details, consult your talent acquisition partner. Specific salary information is not provided.

What does Shield AI's work environment look like?

This is a fast-paced, high-growth environment supporting CXOs in a venture-backed deep-tech company with international operations across the U.S., Europe, the Middle East, and Asia-Pacific.

What makes a strong candidate for this role?

A strong candidate has a proven track record supporting CXO-level executives, excellent judgment, strong organizational skills, business understanding, and a history of streamlining processes in high-growth settings.

Shield AI

Develops AI and autonomous systems for defense

About Shield AI

Shield AI specializes in creating artificial intelligence and autonomous systems specifically for the defense industry. The company develops AI-powered systems, including autonomous drones, that assist military operations, especially in environments where GPS and communication may not be available. This technology allows for safer and more efficient defense operations. Shield AI differentiates itself from competitors by focusing on advanced AI capabilities and securing significant contracts with government and military clients, such as the multi-billion dollar EWAAC contract. The company's goal is to enhance operational capabilities and safety in military contexts, ultimately aiming to protect lives through its innovative solutions.

San Diego, CaliforniaHeadquarters

2015Year Founded

$772.8MTotal Funding

DEBTCompany Stage

AI & Machine Learning, DefenseIndustries

501-1,000Employees

Benefits

Medical Insurance Coverage

Long Term Disability Insurance

Health Care FSA and Dependent Care FSA

Employee Assistance Program

Subsidized Gym Membership

Pet Insurance

Competitive Compensation

Retirement Services

Life Insurance

Parental Leave

Bereavement Support

Flexible Work Hours

PTO

Paid Holidays

Commuter Benefits

Relaxed Dress Code

Yearly Swag Items

Unlimited Snacks

Bottomless Beverages

Annual Celebrations

Work From Home Benefits

Standing Desks and Widescreen Monitors

Risks

Increased competition from companies like Waymo could divert investment from Shield AI.

Geopolitical tensions may challenge the JSW Defence partnership for V-BAT production in India.

Dependency on Palantir's infrastructure may limit Shield AI's operational flexibility.

Differentiation

Shield AI's Hivemind is the first autonomous AI pilot deployed in combat since 2018.

Strategic partnerships with Palantir and JSW Defence enhance technological capabilities and market reach.

Shield AI's V-BAT drone is selected for a $198 million U.S. Coast Guard contract.

Upsides

Increased demand for autonomous systems in defense boosts Shield AI's market potential.

Successful multi-aircraft autonomous flight tests showcase advanced AI piloting capabilities.

Significant investment in robotics indicates a robust market for Shield AI's offerings.

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