Executive Assistant at Fresenius Medical Care

Waltham, Massachusetts, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

HealthcareIndustries

Requirements

High School Diploma required; Associate’s or Bachelor’s Degree desirable
Specialized secretarial training/certification preferred
5+ years related administrative support experience
Proven success in supporting administrative functions for senior management
Knowledge of business and technical vocabulary
Familiarity with standard concepts, practices and procedures within a complex operational environment
Ability to employ basic reasoning skills while handling multiple tasks
Knowledge of computer software such as word processing, spreadsheet, presentation, database, and Visio programs
Knowledge of organizational operations and procedures
Ability to communicate (verbally and written) with considerable tact and diplomacy
Capable of analyzing complex information requests and determining complex trends
Ability to exercise considerable discretion and independent judgment when making decisions and interacting with clients
Advanced computer skills to be able to continue to advance processes
Detailed knowledge of organizational operations, procedures, policies and practices
Wide degree of creativity and latitude expected

Responsibilities

Provides advanced secretarial and administrative support to top management and executives in the functional department under minimal direction
Routinely responds on behalf of the executive to written and electronic communication
Handles material of a highly confidential and time-sensitive nature, as well as a variety of complex situations involving clerical/administrative functions of the office that do not require the direct attention of the executive
Uses considerable judgment and initiative to determine the appropriate action to take in non-routine situations
Interprets and adapts guidelines, precedents and practices
Anticipates and prepares materials needed by the executive for conferences, appointments, meetings, telephone calls etc
Assists in the preparation of reports as required by senior staff by contacting various company personnel at all levels to collect, compile, and analyze complex information
Relies on experience and judgment to plan and accomplish goals
Within established guidelines, makes independent decisions regarding planning, organizing, and scheduling work
Performs standard administrative functions such as screening mail and telephone calls, scheduling appointments and maintaining the calendar, setting up the office filing system, and coordinating meetings (large, complex, internal or external)
Keeps records of equipment purchases and maintenance for the department
Maintains certifications, memberships, and publications for the department
Keeps log of paid time off for staff and other staffing administrative duties as assigned
Assists with various projects as assigned
Performs other duties as assigned

Skills

Executive Support

Administrative Support

Calendar Management

Confidential Handling

Scheduling

Meeting Coordination

Report Preparation

Communication Management

Filing Systems

Records Management

Fresenius Medical Care

Provides dialysis and renal healthcare services

About Fresenius Medical Care

Fresenius Medical Care North America focuses on delivering high-quality healthcare services to individuals with kidney and other chronic conditions. The company operates a vast network of dialysis centers and outpatient labs for cardiac and vascular care, ensuring coordinated treatment for many patients across the continent. It stands out as the largest fully integrated renal company, providing not only dialysis services but also specialty pharmacy and laboratory services. Additionally, Fresenius manufactures and distributes a wide range of dialysis equipment, disposable products, and renal pharmaceuticals. The goal of Fresenius Medical Care is to enhance the quality of life for patients with chronic illnesses by providing comprehensive and accessible healthcare solutions.

Waltham, MassachusettsHeadquarters

1996Year Founded

$39.1MTotal Funding

LATE_VCCompany Stage

Biotechnology, HealthcareIndustries

11-50Employees

Benefits

Professional Development Budget

Conference Attendance Budget

Flexible Work Hours

Risks

Increased competition from telehealth solutions like Philips' eCareManager 4.1.

Rising mental health challenges may impact FMCNA's employee productivity.

Virtual reality education may face adoption and accessibility challenges in rural areas.

Differentiation

FMCNA is the world's largest fully integrated renal company.

FMCNA offers a comprehensive line of dialysis equipment and renal pharmaceuticals.

FMCNA provides coordinated healthcare services at pivotal care points for chronic conditions.

Upsides

Telehealth market growth supports FMCNA's remote patient monitoring services.

Home dialysis market expansion aligns with FMCNA's patient-centric care approach.

AI integration enhances FMCNA's predictive analytics and personalized medicine capabilities.

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