Sr Administrative Assistant
ZyngaSalary not specified
Full Time
Junior (1 to 2 years)
Not SpecifiedCompensation
Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Real Estate, InfrastructureIndustries
Requirements
- Bachelor’s degree and/or related experience
- 3 years’ experience providing Executive Assistant support for senior executives in a fast-paced corporate environment
- Proficient with Microsoft Office including Outlook, Word, Excel, PowerPoint
- Experience with video conferencing software (preferred)
- Experience with accounts payable software such as Yardi (desirable)
- Experience with office equipment such as printers, copiers, scanners, mail metering machines
- Strong attention to detail, organization, and ability to independently troubleshoot unforeseen logistical issues
- Demonstrated ability to effectively prioritize, plan, and execute Executive Assistant responsibilities in an organized and timely manner
- Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments in a timely manner
- Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their executives and/or the organization
Responsibilities
- Manage executive calendars including planning and scheduling meetings, conference calls, accepting/declining/rescheduling meetings, and sending out meeting requests on their behalf
- Handle scheduling of business appointments
- Create and maintain vCard database
- Answer and screen incoming calls, take messages, send electronic messages and/or transfer priority calls to cell or personal phone, tracking and/or logging calls
- Make and/or coordinate travel arrangements including booking commercial flights, hotels, ground transportation, updating itineraries for domestic and international travel, and coordinating itineraries with others
- Prepare and edit correspondence and communications
- Manage the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g., agenda and presentation), and recording meeting minutes
- Coordinate outgoing mail including addressing, metering, certified or registered mail, overnight delivery, and intra-company mail
- Set-up and maintain departmental and/or management files according to established criteria
- Event planning responsibilities including planning corporate events and booking related travel
- Prepare and process expense reports; reconcile charges to Corporate and/or business credit card(s)
- Review, code, and process invoices related to departmental expenses including setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments
- Maintain a high level of confidentiality with sensitive information
- Act as back-up to the other administrative staff as needed
- Perform other duties, including special projects, as assigned
Skills
Calendar Management
Scheduling
Travel Arrangements
Call Screening
Meeting Coordination
Correspondence Editing
vCard Management
CIM Group
Real estate and infrastructure development and management
About CIM Group
CIM Group focuses on real estate and infrastructure, operating as an owner, operator, lender, and developer. The company targets urban areas with significant growth potential, acquiring, developing, and managing properties while also providing loans for real estate projects. Revenue is generated through property rentals, sales, and lending activities. CIM serves a variety of clients, including investors, businesses, and community organizations, and has worked on notable projects like the Dolby Theatre in Hollywood and the Tribune Tower in Chicago. What sets CIM apart from competitors is its strong commitment to community engagement, demonstrated through initiatives such as preparing meals for those with chronic illnesses and creating community gardens. The goal of CIM Group is to be the leading partner for investors and users of real assets that benefit communities.
Los Angeles, CaliforniaHeadquarters
1994Year Founded
$559.3MTotal Funding
DEBT_FINANCINGCompany Stage
Government & Public Sector, Real EstateIndustries
1,001-5,000Employees
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Health Savings Account/Flexible Spending Account
Unlimited Paid Time Off
Paid Vacation
Paid Sick Leave
Paid Holidays
Bereavement Leave
Hybrid Work Options
401(k) Retirement Plan
401(k) Company Match
Paid Parental Leave
Professional Development Budget
Wellness Program
Volunteer Time Off
Risks
Rising interest rates could impact CIM's real estate financing costs.
Remote work trends may reduce demand for CIM's commercial office spaces.
Stricter environmental regulations could increase compliance costs for CIM.
Differentiation
CIM Group focuses on community impact through real estate and infrastructure projects.
The company integrates ESG initiatives into its investment and development strategies.
CIM's diverse expertise spans from due diligence to asset disposition.
Upsides
CIM benefits from increased demand for mixed-use developments in urban areas.
The trend towards sustainable building practices aligns with CIM's ESG focus.
CIM's integration of smart technology attracts tenants and buyers.
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