Executive Assistant, CEO at Tebra

Corona del Mar, California, United States

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare TechnologyIndustries

Requirements

5+ years of experience supporting a C-Level executive in a high-growth, fast-paced environment
Impeccable organizational skills and demonstrated ability to proactively anticipate needs and handle the high volume of work with flawless execution
Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information
Exceptional and precise written and verbal communication skills coupled with high emotional intelligence to adapt to different situations and audiences
Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools
Aligned with the company’s values and brings positive energy to the position, serving as an ambassador of the company and the office of the CEO
Exceptional judgement, organizational skills, professionalism, communication skills, and proactivity

Responsibilities

Proactively manage and maintain the CEO’s complex schedule, prioritizing internal and external commitments to align the CEO’s time with the leadership team rhythm and the strategic goals of the business
Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance
Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion
Drive the scheduling, coordination, documentation, and continuous improvement of the company’s Operating Rhythm, or the system of meetings and other events used to drive execution
Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc
Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events
Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on-site support
Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation
Process expense reports, manage invoices and track CEO’s office budget with a high degree of accuracy and confidentiality
Prepare presentations, documents, and written correspondence in support of the CEO
Handle personal errands and administrative tasks for the CEO on occasion to help him maximize his focus on the business

Skills

Key technologies and capabilities for this role

Executive SchedulingTime ManagementOperating Rhythm ManagementStakeholder CoordinationMeeting CoordinationProfessional CommunicationDiscretionOrganizational SkillsProactivityDocument Preparation

Questions & Answers

Common questions about this position

What key skills are required for the Executive Assistant role?

The role requires exceptional judgement, organizational skills, professionalism, communication skills, and proactivity.

Is this position remote or does it require office presence?

This information is not specified in the job description.

What is the salary or compensation for this role?

This information is not specified in the job description.

What does the company culture or work environment look like for this role?

This information is not specified in the job description.

What makes a strong candidate for the Executive Assistant position?

Strong candidates demonstrate exceptional judgement, organizational skills, professionalism, communication skills, and proactivity, with the ability to manage complex schedules, coordinate leadership meetings, and handle logistics discreetly.

Tebra

Provides digital solutions for healthcare providers

About Tebra

Tebra provides digital solutions designed to enhance the efficiency of healthcare providers, including medical practices and clinics. The company's offerings help improve web traffic, increase appointment volume, and streamline overall practice operations. By using Tebra's technology, healthcare providers can focus more on patient care and offer a wider range of services. Tebra stands out from competitors due to its origins from the merger of two established companies, Kareo and PatientPop, which allows it to leverage a wealth of experience in the healthcare technology market. The goal of Tebra is to empower healthcare providers to operate more effectively and improve patient outcomes.

Newport Beach, CaliforniaHeadquarters

2021Year Founded

$133.3MTotal Funding

EARLY_VCCompany Stage

Enterprise Software, HealthcareIndustries

1,001-5,000Employees

Benefits

Remote Work Options

Wellness Program

Mental Health Support

Risks

Key sales personnel departures could disrupt Tebra's client acquisition strategies.

Integration of PatientPop may face technical challenges affecting client retention.

Dependency on Medusind partnership could pose risks if dynamics change.

Differentiation

Tebra offers a unified platform from the merger of Kareo and PatientPop.

The company provides comprehensive digital solutions for independent healthcare practices.

Tebra's strategic affiliation with Medusind enhances its RCM and EHR offerings.

Upsides

Tebra's solutions led to a 25% efficiency increase for Moore Support Services.

The company was named a top workplace by Orange County Business Journal in 2023.

Tebra's platform supports over 5,000 new patient bookings annually for clients.

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