Executive Assistant at Thermo Fisher Scientific

Highland Heights, Kentucky, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Life Sciences, Scientific ResearchIndustries

Requirements

5+ years’ experience working with executives within and outside the company, customers, vendors, visitors, etc
Demonstrated expertise in Microsoft Office products, including Word, Excel, PowerPoint, Outlook
Willingness and ability to learn company-specific software or system tools
High school diploma required. Associate degree or equivalent preferred
Ability to work to deadlines or address priorities even if after work hours (as needed)
Strong organizational skills with the ability to multi-task
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Strong organizational and planning skills in a demanding environment
Proven ability

Responsibilities

Maintain and manage executive calendars, including recurring meetings, prioritizing appropriately, and using good judgment in offering solutions to complex scheduling and meeting planning as needed
Help CHRO and VP remain proactive in managing times and priorities
Function as the primary interface on behalf of the HR executives to ensure smooth workflows
Interface professionally with other key leaders, customers, and colleagues
Enable complex global travel activities; prepare and coordinate complex and multi-stop travel, including accommodations, local transportation, passport/visa requirements
Proactively compile, submit, and track expenses for the executives in a timely manner. Anticipate potential travel issues and respond accordingly
Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video set-up, catering, and program material preparation (e.g., annual leadership events, leadership off-site meetings, customer visits, town halls, team meetings, etc.)
Collate and access data and information in Excel and create high-quality PowerPoint presentations
Serve as an information source and respected advisor on departmental and organizational policies and procedures
Track and drive completion of key deliverables, proactively following up on outstanding items as needed
Track and facilitate external commitments and approvals needed in a timely manner
Uphold the strictest confidentiality on information gleaned as part of responsibilities. Manage highly confidential information and documents with discretion and confidentiality
Proactively manage communication (emails, phone calls, necessary follow-up); screen telephone or email inquiries, communicate messages, redirect calls, and respond to urgent inquiries from the corporate office, global site offices, and internal/external stakeholders over multiple time zones
Provide exceptional attention to detail in all efforts and outputs. Anticipate potential changes or shifts in priorities amidst simultaneous demands for attention

Skills

Key technologies and capabilities for this role

Calendar ManagementExecutive SchedulingGlobal Travel CoordinationExpense ManagementMeeting CoordinationAdministrative SupportOrganizational Skills

Questions & Answers

Common questions about this position

Is this position remote or onsite?

This is an onsite position in the Highland Heights, KY facility. Relocation assistance is not provided.

What are the key skills required for this Executive Assistant role?

Key skills include strong organizational skills, executive calendar management, global travel coordination, proficiency in Excel and PowerPoint, and maintaining strict confidentiality.

What is the salary or compensation for this position?

This information is not specified in the job description.

What does the work environment look like for this role?

The role is in an office environment at the Highland Heights, KY location, supporting Lab leadership in a demanding yet rewarding setting with a standard Monday-Friday schedule.

What makes a strong candidate for this Executive Assistant position?

A strong candidate is dynamic, highly skilled, resourceful, passionate about efficiency, and thrives in a challenging environment with excellent judgment for complex scheduling and confidentiality.

Thermo Fisher Scientific

Provides life sciences products and services

About Thermo Fisher Scientific

Thermo Fisher Scientific offers a variety of products and services that support scientific research and healthcare, including laboratory equipment, reagents, and software solutions. Their products are used in applications like protein biology, real-time PCR, and sequencing, serving clients such as academic institutions and pharmaceutical companies. Unlike competitors, Thermo Fisher emphasizes customer support and education, helping clients optimize their experiments. The company's goal is to be a leading provider of life sciences solutions that contribute to a healthier and safer world.

Waltham, MassachusettsHeadquarters

1956Year Founded

$17MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Increased competition in single-use bioprocessing may impact market share.

Sale of anatomical pathology business could create a temporary product gap.

Investment in miDiagnostics may face regulatory challenges affecting returns.

Differentiation

Thermo Fisher offers a comprehensive range of life sciences products and services.

Their well-known brands include Thermo Scientific, Applied Biosystems, and Invitrogen.

They provide strong customer support and educational resources to optimize client workflows.

Upsides

Expansion of biologics production facility enhances capacity for precision biologics monitoring.

Investment in miDiagnostics aligns with demand for rapid diagnostic solutions in BioPharma.

Collaboration with Mainz Biomed positions them in the growing cancer detection market.

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