Executive Assistant at Collectors

Santa Ana, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Collectibles, Authentication ServicesIndustries

Requirements

5+ years of professional experience in a fast-paced environment (finance, investment banking, consulting, operations, or business support roles highly preferred)
Highly organized, accountable, and able to manage many workstreams at once
Strong business acumen; comfortable in financial environments
Excellent communicator - clear, concise, and confident with executive presence
Fast learner with a builder mentality and strong bias for action
Comfortable with ambiguity and energized by solving unstructured problems
Proactive operator who anticipates needs and follows through with excellence
Expert user of Google Suite and Microsoft Office
Ambitious, curious, and eager to grow alongside a high-performing leadership team
Based at Santa Ana, CA headquarters and on-site five days a week

Responsibilities

Coordinate and strategically manage calendars, workflows, and priorities for the President & Chief Financial Officer
Work in close partnership with the Chief of Staff to coordinate planning rhythms, leadership reviews, and executive alignment across initiatives
Drive execution across high-priority workstreams by anticipating needs, managing context, and coordinating stakeholders
Prepare executive briefings, decision materials, and communications for internal and external stakeholders
Drive coordination for board preparation, leadership offsites, and cross-functional projects
Plan executive travel and manage logistics with precision and urgency
Create leverage for the President & Chief Financial Officer by bringing structure, context, and proactive problem-solving to every interaction
Build trusted cross-functional relationships across Product, Technology, Operations, Legal, People, and Finance
Execute special projects and operational improvements as business needs grow
Maintain confidentiality and operate with integrity and discretion at all times

Skills

Calendar Management

Executive Support

Workflow Coordination

Organizational Alignment

Strategic Coordination

Cross-Functional Collaboration

Discretion

Judgment

Collectors

Authenticates and grades collectibles items

About Collectors

Collectors.com specializes in the authentication and grading of valuable collectibles, including coins, sports cards, and memorabilia. The company assesses the condition and authenticity of these items, which is essential for determining their market value. Using advanced technologies like computer vision and machine learning, Collectors.com automates the grading process, enhancing both speed and accuracy. This service is crucial for individual collectors, dealers, and investors who want to ensure the quality of their items. Unlike many competitors, Collectors.com not only provides grading services but also offers a subscription model for access to valuable data insights on collectible prices and trends. The company's goal is to support the growing demand for collectible authentication while ensuring employee well-being through competitive benefits.

Santa Ana, CaliforniaHeadquarters

1986Year Founded

$100MTotal Funding

POST_IPO_DEBTCompany Stage

Data & Analytics, AI & Machine LearningIndustries

501-1,000Employees

Benefits

Health Insurance

401(K) Company Match

Paid Vacation

Paid Holidays

Employee Discounts

Flexible Work Hours

Fun Working Environment

Risks

Rising competition from Beckett Grading Services threatens market share.

Counterfeit collectibles pose a threat to Collectors' credibility.

Economic downturns may reduce demand for Collectors' services.

Differentiation

Collectors integrates AI and machine learning for precise grading and authentication.

Partnerships with eBay and GameStop enhance Collectors' market reach and service offerings.

Collectors offers a comprehensive marketplace with grading, vaulting, and selling services.

Upsides

Increased interest in digital collectibles boosts demand for authentication services.

Fractional ownership trends create new opportunities for grading and authentication.

Growing popularity of online marketplaces expands Collectors' service reach.

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