Executive Assistant at Thermo Fisher Scientific

Waltham, Massachusetts, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

NoVisa

Healthcare, Life SciencesIndustries

Requirements

Proven experience as an executive assistant or in a similar administrative role
Exceptional proficiency in Microsoft Office Suite and other relevant software
Strong organizational and time management skills, with the ability to handle multiple tasks simultaneously
Excellent verbal and written communication skills, with a keen eye for detail
Ability to maintain confidentiality and handle sensitive information with professionalism and discretion
High school diploma required. Associate’s degree in Secretarial Science, Business, or related field preferred
10+ years of administrative experience in a fast-paced environment with recent experience supporting executives in a corporate environment preferred
Must be legally authorized to work in the United States without sponsorship
Must be able to pass a comprehensive background check, which includes a drug screening
On-site role based in Waltham, MA. Relocation assistance is NOT provided

Responsibilities

Provide impeccable administrative support to executives, ensuring seamless coordination of their calendars, managing travel arrangements, and organizing meetings and events
Review and process expense reports
Assist in the preparation of presentations, reports, and other documents, ensuring accuracy and attention to detail
Create team organizational charts and manage team budget
Manage calendaring, travel, expenses, event planning, and staff meeting set up for multiple managers
Facilitate annual, quarterly, and monthly meetings
Handle confidential and sensitive information with the utmost professionalism and discretion
Collaborate with cross-functional teams to facilitate effective communication and information flow
Manage and prioritize multiple tasks and deadlines, demonstrating exceptional organizational skills
Conduct research and compile data to support decision-making processes
Serve as a primary contact for both internal and external parties, demonstrating strong interpersonal and communication abilities
Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach

Skills

Calendar Management

Travel Arrangements

Expense Reporting

Presentation Preparation

Organizational Charts

Budget Management

Event Planning

Meeting Coordination

Thermo Fisher Scientific

Provides life sciences products and services

About Thermo Fisher Scientific

Thermo Fisher Scientific offers a variety of products and services that support scientific research and healthcare, including laboratory equipment, reagents, and software solutions. Their products are used in applications like protein biology, real-time PCR, and sequencing, serving clients such as academic institutions and pharmaceutical companies. Unlike competitors, Thermo Fisher emphasizes customer support and education, helping clients optimize their experiments. The company's goal is to be a leading provider of life sciences solutions that contribute to a healthier and safer world.

Waltham, MassachusettsHeadquarters

1956Year Founded

$17MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Increased competition in single-use bioprocessing may impact market share.

Sale of anatomical pathology business could create a temporary product gap.

Investment in miDiagnostics may face regulatory challenges affecting returns.

Differentiation

Thermo Fisher offers a comprehensive range of life sciences products and services.

Their well-known brands include Thermo Scientific, Applied Biosystems, and Invitrogen.

They provide strong customer support and educational resources to optimize client workflows.

Upsides

Expansion of biologics production facility enhances capacity for precision biologics monitoring.

Investment in miDiagnostics aligns with demand for rapid diagnostic solutions in BioPharma.

Collaboration with Mainz Biomed positions them in the growing cancer detection market.

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