Executive Assistant at Universal Music Group

Philadelphia, Pennsylvania, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Music, EntertainmentIndustries

Requirements

Minimum 5 years of executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality, ideally in a fast-paced, creative industry
Experience in, and comfort with, regularly exercising discretion and independent judgment on matters of significance
Ability to develop and demonstrate professional knowledge of the business
Self-starter with the ability to prioritize, organize, establish administrative procedures, and work under pressure
Ability to anticipate needs and problem solve
Exceptional attention to detail, great organizational skills, ability to meet critical deadlines, and juggle multiple priorities in a fast-paced environment
High level of integrity, discretion in handling confidential information, and professionalism in dealing with senior executives inside and outside the company
Proactive, assertive, willing to take initiative, identify solutions, be ten steps ahead, and take action with minimal oversight
Located in or willing to relocate to Philadelphia, PA

Responsibilities

Manage Executive’s schedule, including planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international)
Regularly and directly support the Executive with their correspondence, including managing the Executive’s email
On behalf of the Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external)
Manage Executive’s meetings and presentations, including meeting organization, document preparation, and occasional coverage and taking minutes/notes
Serve as gatekeeper for the Executive by screening, prioritizing, and escalating requests and inquiries
Maintain directory of executives and respective coordinators and assistants
Assist with conference room booking and any IT issues in a timely manner
Collaborate with assistants and coordinators on team event planning and offsites
Greet and assist visitors with booking working space
Regularly and directly support the Executive with carrying out their duties, including preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc
Support Executive with industry commitments, including attendance at industry events and coordinating timing and delivery of keynote presentations
Uphold a strict level of confidentiality
Regularly exercise discretion and independent judgment in performing the above
Represent the executive in a positive and professional manner
Handle responsibilities delegated by the executive
Support the leadership team’s roadmap and deliverables as required

Skills

Key technologies and capabilities for this role

Executive SupportCalendar ManagementTravel CoordinationCorrespondence ManagementConfidentialityOrganizational SkillsSchedulingAdministrative SupportEvent PlanningStakeholder Management

Questions & Answers

Common questions about this position

Is this position remote or does it require relocation?

The role requires candidates to be located in or willing to relocate to Philadelphia, PA.

What key skills are required for the Executive Assistant role?

The position requires exceptional attention to detail, great organizational skills, the ability to meet critical deadlines and juggle multiple priorities in a fast-paced environment, high integrity and discretion with confidential information, and professionalism.

What is the salary or compensation for this position?

This information is not specified in the job description.

What qualities make an ideal candidate for this role?

The ideal candidate must be proactive and assertive, willing to take initiative, identify solutions, be ten steps ahead of what needs to be done, and take action with minimal oversight.

What is the work environment like at UMG for this role?

The role is in a fast-paced environment supporting senior executives, involving interaction with clients, artists, and VIPs, while representing the executive professionally.

Universal Music Group

Global music recording, publishing, and distribution

About Universal Music Group

Universal Music Group (UMG) operates as a major player in the global music industry, engaging in recording, publishing, and distribution across over 60 countries. The company works with a wide range of clients, from famous artists like Elton John and Taylor Swift to new and independent musicians. UMG's operations include selling physical and digital music, streaming services, licensing music for various media, and organizing live performances. The company signs artists to contracts, produces their music, and manages their publishing rights, while also offering marketing and promotional services to help artists expand their reach. UMG generates revenue through multiple channels, including music sales, streaming subscriptions, licensing fees, live performances, and merchandise. This diverse approach allows UMG to maintain its leadership position in the music market by providing comprehensive support to artists and capitalizing on various revenue opportunities.

Santa Monica, CaliforniaHeadquarters

1934Year Founded

$3,890.9MTotal Funding

IPOCompany Stage

Consumer Goods, EntertainmentIndustries

10,001+Employees

Benefits

Competitive Salary

401k

Flexible PTO

Medical, dental, visiion insurance

Student Loan Repayment Assistance & Tuition Reimbursement

Well-Being Allowance

Risks

Legal battle with Drake over 'pay-for-play' could harm UMG's reputation.

Downtown Music acquisition may face regulatory scrutiny, delaying expansion plans.

AI partnership with Amazon may not fully address evolving AI content challenges.

Differentiation

UMG leads the music industry with a diverse global presence in 60+ countries.

UMG's artist-centric streaming model enhances engagement and revenue for musicians.

UMG's strategic partnerships, like with Amazon, bolster innovation and content protection.

Upsides

UMG's acquisition of Downtown Music boosts its independent music sector presence.

Partnership with KLAY Vision positions UMG as a leader in AI-driven music innovation.

Collaboration with WPP enhances UMG's marketing capabilities and global reach.

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