Executive Assistant at Thermo Fisher Scientific

Portage, Michigan, United States

Apply Now

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

NoVisa

Scientific Instruments, Life Sciences, HealthcareIndustries

Requirements

High school diploma or equivalent experience (Associate’s degree in information technology, business, or related field desirable)
5+ years of administrative or similar experience in a dynamic setting, preferably assisting executives in a corporate setting with recent achievements
Adaptive and flexible work style effective across senior-level leaders and front-line colleagues that are geographically dispersed
Demonstrated experience in independently identifying, analyzing, and solving problems with creative and successful solutions
Outstanding written and verbal communication skills
Proven ability to interact successfully with varying levels in and outside the organization in a demeanor representative of the leadership team
Ability to maintain confidentiality and handle sensitive information with integrity and discretion
Strong organizational and time management skills, with the ability to balance multiple tasks simultaneously
Proficiency in crafting presentations and completing tasks within Excel, including manipulating pivot tables and crafting formulas; demonstrated expertise in Microsoft Office
Legally authorized to work in the United States without sponsorship
Ability to pass a comprehensive background check, including drug screening

Responsibilities

Provide outstanding administrative assistance to executives, including smooth coordination of calendars, overseeing travel arrangements, and coordinating meetings and events
Manage and prioritize multiple tasks and deadlines, showcasing outstanding organizational skills
Schedule and coordinate complex meetings, including attendee communications, venue management, audio/video setup, catering, and program material preparation
Review and process expense reports accurately and in a timely manner
Learn the leadership team’s primary business objectives and anticipate support needs, ensuring proactive and effective assistance
Assist in the preparation of presentations, reports, and other documents, maintaining a high standard of accuracy and attention to detail
Provide innovative, creative, and time-tested methods and procedures for encouraging continuous improvement to practices or processes
Complete projects and special assignments by establishing objectives, determining priorities, managing time, gaining cooperation of others, monitoring progress, and problem-solving
Monitor and propel the achievement of essential outcomes, ensuring follow-up on pending tasks and aiding in internal and external obligations
Handle confidential and sensitive information with the utmost integrity and discretion
Work effectively as a team member to collaborate with cross-functional teams to facilitate effective communication and information flow
Act as the main point of contact for internal and external individuals, showcasing excellent interpersonal and communication skills
Coordinate communication (emails, calls); filter inquiries, relay messages, and address urgent requests from corporate, global sites, and collaborators in various time zones

Skills

Executive Support

Calendar Management

Travel Coordination

Meeting Coordination

Expense Reporting

Presentation Preparation

Document Management

Project Management

Organizational Skills

Problem-Solving

Thermo Fisher Scientific

Provides life sciences products and services

About Thermo Fisher Scientific

Thermo Fisher Scientific offers a variety of products and services that support scientific research and healthcare, including laboratory equipment, reagents, and software solutions. Their products are used in applications like protein biology, real-time PCR, and sequencing, serving clients such as academic institutions and pharmaceutical companies. Unlike competitors, Thermo Fisher emphasizes customer support and education, helping clients optimize their experiments. The company's goal is to be a leading provider of life sciences solutions that contribute to a healthier and safer world.

Waltham, MassachusettsHeadquarters

1956Year Founded

$17MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Increased competition in single-use bioprocessing may impact market share.

Sale of anatomical pathology business could create a temporary product gap.

Investment in miDiagnostics may face regulatory challenges affecting returns.

Differentiation

Thermo Fisher offers a comprehensive range of life sciences products and services.

Their well-known brands include Thermo Scientific, Applied Biosystems, and Invitrogen.

They provide strong customer support and educational resources to optimize client workflows.

Upsides

Expansion of biologics production facility enhances capacity for precision biologics monitoring.

Investment in miDiagnostics aligns with demand for rapid diagnostic solutions in BioPharma.

Collaboration with Mainz Biomed positions them in the growing cancer detection market.

Land your dream remote job 3x faster with AI

Try Jobo Free