Executive Assistant at Mach Industries

Huntington Beach, California, United States

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$90,000 – $130,000Compensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Defense, Aerospace, TechnologyIndustries

Requirements

3-7 years of experience supporting senior-level executives, preferably in fast-paced, high-growth environments
Exceptional organizational and administrative skills with strong attention to detail and follow-through
Ability to anticipate needs, take initiative, and work independently without supervision
Superior verbal and written communication skills across platforms (in person, email, phone, and collaboration tools)
High level of discretion, integrity, and professionalism in handling confidential information
Proficient in calendar management and logistics planning using tools like Google Calendar, Microsoft Office Suite (Word, Excel, PowerPoint), Slack, and other productivity platforms
Proven track record of juggling multiple priorities while meeting deadlines in a high-pressure environment
Excellent interpersonal skills with the ability to foster strong relationships across all levels of the organization and with external stakeholders
Strong proofreading and document editing capabilities with a focus on producing polished, professional work
Preferred Qualifications
Prior experience supporting a CEO or C-suite executive in a startup or high-growth startup
Bachelor’s degree or equivalent combination of education and experience
Familiarity with board and investor relations workflows

Responsibilities

Strategically manage a highly dynamic and complex calendar, prioritizing time allocation across internal and external commitments. Coordinate meetings, conference calls, and board engagements
Plan and oversee all logistics related to domestic and international travel including flights, hotels, itineraries, and ground transportation, ensuring alignment with preferences and business priorities
Lead logistics for onsite/offsite meetings, VIP visits, and delegation events
Track and triage all incoming communications on behalf of the CEO. Draft, review, and respond to emails and messages, exercising sound judgment and prioritization. Maintain to-do lists and follow-through items
Serve as a liaison between the CEO and internal teams, board members, clients, investors, and external stakeholders. Build and maintain strong professional relationships on behalf of the CEO
Lead and support high-priority administrative and strategic projects. Take ownership of assignments that require strong organization, independent research, and cross-functional collaboration
Submit expense reports, track budgets, and support special events. Maintain accurate and organized filing systems for sensitive company documents

Skills

Calendar Management

Travel Coordination

Executive Communication

Project Coordination

Event Logistics

Stakeholder Management

Confidentiality

Mach Industries

About Mach Industries

Austin, TexasHeadquarters

2022Year Founded

$82.4MTotal Funding

SERIES_ACompany Stage

Industrial & Manufacturing, DefenseIndustries

51-200Employees

Benefits

Health Insurance

401(k) Retirement Plan

401(k) Company Match

Paid Vacation

Paid Holidays

Relocation Assistance

Professional Development Budget

Meal Benefits

Risks

Competition from established companies like Anduril could overshadow Mach Industries' growth.

High valuation expectations may pressure Mach Industries to deliver results quickly.

Technical challenges with hydrogen-powered tech could hinder military adoption.

Differentiation

Mach Industries focuses on hydrogen-powered defense technologies, a novel approach in military tech.

The company aims to revolutionize defense procurement with agile, iterative development processes.

Mach Industries' field-sourced hydrogen offers a strategic advantage by reducing logistical burdens.

Upsides

Mach Industries secured $79M in Series A funding, indicating strong investor confidence.

The involvement of top-tier investors like Bedrock Capital highlights the company's market attractiveness.

Silicon Valley's interest in defense tech suggests a favorable environment for Mach Industries.

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