Executive Assistant at The Walt Disney Company

Burbank, California, United States

Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Media, Entertainment, LegalIndustries

At least 7 or more years supporting a Vice President and/or equivalent experience
Sharp written and verbal communication skills, including flawless grammar and a rich vocabulary
Desire to immerse yourself fully and learn all aspects of your executive’s business
Ability to multi-task in a fast-paced and constantly changing environment while prioritizing deadlines/deliverables
Strong proficiency with all types of computers, phones and office equipment, as well as mastery of Microsoft Office programs

Schedule high-level, time-sensitive, multi-party meetings and videoconferences
Interface directly with other senior executives and their support teams
Review your leader’s schedule to build-in time for things like thinking and traveling to their next meeting
Ensure the executive is prepared for meetings and events; research and report out on specific topics as required
Understand the day’s priorities so you can be strategic about how you direct calendar requests, emails, phone calls and inquiries
Schedule internal as well as offsite conference rooms, meetings and video conferences and assist with setup
Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
Handle extremely confidential, sensitive information
Enter relevant business information and data into internal systems and databases as directed by attorneys and/or paralegals
On occasion, assist with on-boarding new employees
Manage internal and external communications, distribution sources, and directories
Assist the Deputy General Counsel and others in organizing and executing department events and meetings, and communicating regularly across the group on matters
Plan large, training workshops, all-hands team off-sites and team-building activities