Executive Assistant at Thermo Fisher Scientific

Sunnyvale, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Life Sciences, BiotechnologyIndustries

Requirements

10+ years of administrative experience, preferably in a fast-paced environment supporting senior executives
Proven ability to handle confidential and sensitive information with discretion and good judgment
Demonstrated experience working independently and within a team to identify, analyze, and solve problems with creative solutions; proactive in identifying issues and solutions
Previous success building strong organizational relationships and fostering teamwork
Positive “can-do” attitude and ability to work within a team environment
Exceptional written and verbal communication skills
Professional, authentic, approachable, and diplomatic; proven capacity to engage effectively with diverse levels within and outside the organization
Self-motivated with excellent interpersonal skills and ability to build professional relationships
Ability to maintain confidentiality and operate with the highest ethical standards and professionalism
Adaptive and flexible work style effective in a complex global organization across geographically dispersed teams

Responsibilities

Function as the primary interface for 2-3 VPs and provide support to other leadership team members as needed; interface professionally with key leaders, customers, and employees
Lead and maintain multiple executive calendars, including recurring meetings; prioritize appropriately and use good judgment for complex scheduling and meeting planning
Proactively manage communication (emails, phone calls, follow-up); screen inquiries, communicate messages, redirect calls, and respond to urgent inquiries across multiple time zones
Coordinate complex and multi-leg travel (accommodations, local transportation, passport/visa requirements); anticipate and handle potential issues
Process and track expenses in a timely manner for executives
Provide exceptional attention to detail and anticipate changes or shifts in priorities
Schedule and coordinate complex meetings (attendee communications, venue management, AV set-up, catering, program materials)
Provide overall data management: solicit data from multiple sources, organize and compile for analysis/presentation; establish, update, and maintain files, inventories, records across platforms
Track and drive completion of key deliverables, proactively following up on outstanding items
Provide innovative methods for improving practices or processes
Uphold strict confidentiality on all information and documents
Collaborate and get results in a complex global organization during change
Complete projects, special assignments, and other tasks as assigned

Skills

Key technologies and capabilities for this role

Calendar ManagementComplex SchedulingTravel CoordinationExpense TrackingMeeting CoordinationProfessional CommunicationConfidentialityAdministrative Support

Questions & Answers

Common questions about this position

Is this position remote or on-site?

This is an on-site role based out of Sunnyvale, CA.

What salary or compensation is offered for this role?

This information is not specified in the job description.

What key skills are required for the Executive Assistant position?

Key skills include excellent interpersonal skills, ability to build professional relationships, maintaining confidentiality with high ethical standards, proactive communication management, and attention to detail in scheduling, travel, and data management.

What is the work environment like for this role?

The role involves working in an office environment with a standard Monday-Friday schedule, supporting executives in a complex global organization during times of change.

What makes a strong candidate for this Executive Assistant role?

A strong candidate is self-motivated with excellent interpersonal skills, the ability to maintain strict confidentiality, proactive problem-solving in scheduling and travel, and flexibility to collaborate in a global organization.

Thermo Fisher Scientific

Provides life sciences products and services

About Thermo Fisher Scientific

Thermo Fisher Scientific offers a variety of products and services that support scientific research and healthcare, including laboratory equipment, reagents, and software solutions. Their products are used in applications like protein biology, real-time PCR, and sequencing, serving clients such as academic institutions and pharmaceutical companies. Unlike competitors, Thermo Fisher emphasizes customer support and education, helping clients optimize their experiments. The company's goal is to be a leading provider of life sciences solutions that contribute to a healthier and safer world.

Waltham, MassachusettsHeadquarters

1956Year Founded

$17MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Increased competition in single-use bioprocessing may impact market share.

Sale of anatomical pathology business could create a temporary product gap.

Investment in miDiagnostics may face regulatory challenges affecting returns.

Differentiation

Thermo Fisher offers a comprehensive range of life sciences products and services.

Their well-known brands include Thermo Scientific, Applied Biosystems, and Invitrogen.

They provide strong customer support and educational resources to optimize client workflows.

Upsides

Expansion of biologics production facility enhances capacity for precision biologics monitoring.

Investment in miDiagnostics aligns with demand for rapid diagnostic solutions in BioPharma.

Collaboration with Mainz Biomed positions them in the growing cancer detection market.

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