[Remote] Executive Assistant at Appspace

United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

SoftwareIndustries

Requirements

Five years of experience directly supporting C-level or Senior Executive leaders, preferably within a global SaaS, Technology, or high-growth environment
Exceptional written and verbal communication skills, including proven experience drafting high-quality internal and external communications
Expert-level proficiency with digital tools: Google Workspace (or Microsoft Office Suite), Slack, Zoom, and familiarity with common SaaS tools (e.g., CRM like Salesforce/HubSpot, or Project Management tools)
Demonstrated ability to exercise strong judgment and make independent, proactive decisions in a fast-paced setting
Meticulous organizational skills and keen attention to detail
Proven ability to effectively manage logistics and support dynamic executive schedules across multiple global time zones
Proven track record of maintaining strict confidentiality and discretion
Preferred: Familiarity with reporting and/or light bookkeeping for a tech company
Preferred: Experience supporting a leader who works directly with the Board

Responsibilities

Proactive Calendar Ownership: Manage the CEO's and President’s dynamic and complex calendars, prioritizing meetings to align with strategic business objectives and protecting focus time for high-leverage work
Meeting Preparation: Prepare agendas, presentations, and briefing materials for all internal and external meetings (including Board meetings, investor updates, and client pitches)
Meeting Follow-Up: Track and follow up on key action items from executive and leadership meetings, ensuring accountability and timely execution across departments
Inbox Triage: Manage and filter the CEO's and President’s email and communication channels (Slack, etc.), prioritizing time-sensitive requests and drafting responses on behalf of the executive
Stakeholder Liaison: Act as the professional point of contact for internal teams, clients, investors, and board members, handling all communications with professionalism and discretion
Complex Travel Logistics: Plan and coordinate domestic and international travel (flights, accommodations, ground transportation) with detailed, comprehensive itineraries, anticipating and resolving potential travel conflicts
Expense Management: Prepare and submit detailed expense reports in a timely manner
Event Coordination: Assist in planning and executing company-wide events, executive offsites, and client dinners
Project Support: Lead or support special projects and research initiatives as assigned by the CEO or President, which may involve cross-functional coordination (e.g., assisting with M&A due diligence, compiling market research)

Skills

Key technologies and capabilities for this role

Calendar ManagementMeeting PreparationCommunicationStakeholder LiaisonProject ManagementEmail Management

Questions & Answers

Common questions about this position

What experience is required for the Executive Assistant role?

Five years of experience directly supporting executives is required.

Is this Executive Assistant position remote or hybrid?

The company offers a flexible work culture that allows you to work wherever and however you’re at your best, with global office locations available.

What is the company culture like at Appspace?

Appspace has a flexible work culture focused on creating better work experiences, building lasting connections, enjoying work, and helping employees grow their roles.

What skills make someone ideal for this Executive Assistant position?

The ideal candidate is highly organized, proactive, technology-savvy, with exceptional judgment, integrity, and the ability to operate independently while anticipating needs and managing complex projects.

What is the salary for the Executive Assistant role?

This information is not specified in the job description.

Appspace

Workspace management and employee communication platform

About Appspace

Appspace provides a workspace management platform that enhances communication and operational efficiency within organizations, particularly in the healthcare and public sectors. The platform allows for content delivery to workplace devices, such as digital signage, and helps manage physical spaces through features like fast check-ins, capacity management, and reservations for desks and rooms. Additionally, it offers tools for analyzing visitor volume and behaviors to optimize space utilization. Appspace operates on a subscription-based model, ensuring a steady revenue stream while continuously updating its services. The platform also serves as a central hub for employee communication, providing access to announcements and tools for all employees, including frontline workers. Appspace's flexibility and scalability make it a valuable partner for organizations aiming to improve their work environments and employee engagement.

Dallas, TexasHeadquarters

2002Year Founded

GROWTH_EQUITY_VCCompany Stage

Government & Public Sector, Enterprise Software, HealthcareIndustries

201-500Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Mental Health Support

401(k) Retirement Plan

Unlimited Paid Time Off

Flexible Work Hours

Remote Work Options

Paid Vacation

Paid Holidays

Risks

Loss of key personnel like Jeff Cate may impact strategic direction.

Over-reliance on Microsoft Teams could limit adaptability to other tools.

Competitive market pressures may erode Appspace's market share if innovation lags.

Differentiation

Appspace integrates with Microsoft Teams, enhancing workplace communication and productivity.

The platform unites physical and digital workplaces, supporting remote and on-site employees.

Appspace offers a comprehensive solution with features like digital signage and visitor analytics.

Upsides

Strategic investment from Accel-KKR fuels product innovation and market expansion.

Integration with Microsoft Teams increases user adoption and engagement.

Appspace's Thought Leadership Hub attracts clients seeking innovative workplace solutions.

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