Executive Assistant at Flex

New York, New York, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

FinTech, Real EstateIndustries

Requirements

Proven experience supporting senior executives in fast-paced, growth-oriented environments - typically 5+ years, though open to equivalent capability and maturity to manage multiple C-level leaders and external stakeholders
Exceptional organizational and project management skills with proven ability to manage complex logistics independently
Hands-on experience with expense reporting platforms (Ramp strongly preferred) and comfort managing receipts, reimbursements, and approvals
Demonstrated success booking and managing complex travel for multiple executives
Polished, front-facing presence with the ability to confidently represent executives to investors, clients, and senior stakeholders
Warm, approachable communication style that builds trust quickly while maintaining executive-level professionalism
High degree of responsiveness, proactivity, and judgment under pressure
Superb written and verbal communication skills
Strong business acumen and ability to synthesize information quickly
Proficiency in Google Suite

Responsibilities

Manage and optimize demanding calendars for CFO, CRO, and CBO - balancing competing priorities and ensuring time is spent on high-impact work
Coordinate investor, client, and partner meetings with exceptional professionalism and attention to detail
Prepare materials and logistics for executive meetings, including agendas, pre-reads, and follow-up documentation
Book complex domestic and international travel; manage itineraries, last-minute changes, and travel-related logistics
Handle expense management and reporting through Ramp and other internal tools; ensure timely and accurate submissions
Act as a welcoming, professional presence in all interactions - whether greeting investors, clients, or colleagues — building trust and setting the right tone
Partner with the Executive Assistant to the CEO and Chief of Staff + Strategy and Ops team to ensure consistency across executive support
Liaise cross-functionally to consolidate inputs, support leadership communications, and keep top priorities on track
Provide support for special projects, client engagements, and leadership events in collaboration with the Office Manager

Skills

Calendar Management

Executive Support

Travel Coordination

Expense Management

Meeting Coordination

Investor Relations

Client Management

Logistics

Professional Communication

Flex

Comprehensive contract manufacturer for electronics

About Flex

Flex provides comprehensive electronics manufacturing services, originally starting with circuit board production for tech companies in Silicon Valley. The company automates its manufacturing processes to ensure reliability and cost-effectiveness, which has made it a trusted partner for various industries, including automotive, healthcare, and consumer electronics. Flex's services encompass design, engineering, manufacturing, and supply chain management, allowing businesses to outsource their production needs and focus on their core activities. A key differentiator for Flex is its subsidiary, Anord Mardix, which specializes in critical power solutions and custom products for clients with complex requirements. Additionally, Flex is dedicated to sustainability, aiming for a significant portion of its customers to adopt science-based emissions targets by 2025, reflecting its commitment to environmental responsibility.

Singapore, SingaporeHeadquarters

1969Year Founded

$200MTotal Funding

IPOCompany Stage

Industrial & Manufacturing, EnergyIndustries

10,001+Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Company Match

Company Equity

Unlimited Paid Time Off

Paid Holidays

Parental Leave

Profit Sharing

Risks

Integrating JetCool Technologies may lead to operational and cultural alignment challenges.

Partnership with Musashi Energy exposes Flex to risks of emerging technology failures.

Jamdeo joint venture faces competitive pressures in the smart TV and media streaming market.

Differentiation

Flex offers end-to-end manufacturing solutions, from design to supply chain services.

Anord Mardix, a Flex subsidiary, specializes in critical power solutions and custom offerings.

Flex's commitment to sustainability aligns with global efforts to combat climate change.

Upsides

Flex's acquisition of JetCool enhances its data center cooling solutions for AI servers.

Partnership with Musashi Energy boosts Flex's AI data center energy storage capabilities.

Flex's Zhuhai facility's AME Excellence Award highlights its world-class manufacturing standards.

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