Executive Assistant at AI Foundation

Los Angeles, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Non-Profit, Social Services, Rehabilitation, Criminal JusticeIndustries

Requirements

Compassionate and enthusiastic with a desire to teach, learn, and join a community-focused organization
Ability to work with prison and re-entry programs
High-level administrative support skills in a one-on-one relationship with the CEO
Proactive and resourceful, thriving in a mission-driven, results-oriented, community-focused environment
Sound judgment across a range of situations
Strong written and verbal communication skills
Excellence in administrative and organizational tasks
Ability to independently manage projects from concept to completion
Adept at handling multiple priorities and sensitive information with professionalism and discretion under pressure

Responsibilities

Complete a broad variety of administrative tasks for the CEO, including managing an extremely active calendar of appointments
Complete expense reports and track receipts for purchases
Compose and prepare correspondence, sometimes confidential
Arrange complex and detailed travel plans, itineraries, and agendas
Compile documents for travel-related meetings
Plan, coordinate, and ensure the CEO's schedule is followed and respected
Provide "gatekeeper" and "gateway" role for direct access to the CEO's time and office
Research, prioritize, and follow up on incoming issues and concerns addressed to the CEO, including sensitive or confidential matters; determine appropriate course of action, referral, or response
Collaborate with the Chief of Staff to facilitate effective communication on behalf of the Office of the CEO, ensuring alignment between internal departments and executive leadership while maintaining credibility, trust, and strong relationships across the senior management team
Work closely with the Chief of Staff and CEO to keep them informed of upcoming commitments and responsibilities, following up as needed; act as a "barometer" for issues
Establish daily opening and closing routines to prepare the CEO for the day ahead and align on next-day priorities
Collaborate with the Chief of Staff and Office of the CEO members to complete critical deliverables, including drafting acknowledgement letters, personal correspondence, and other tasks
Support or lead special projects on behalf of the CEO or Chief of Staff, ensuring deadlines are met and priorities align with organizational goals

Skills

Calendar Management

Administrative Support

Project Management

Written Communication

Verbal Communication

Organizational Skills

Purchase Order Processing

Receipt Processing

AI Foundation

Empowers individuals with ethical AI tools

About AI Foundation

AI Foundation focuses on using artificial intelligence to empower individuals and protect communities. They provide tools and platforms that educate users about AI and help combat misinformation, with their main product, Reality Defender, aimed at establishing trust in AI-powered media. Unlike many competitors, AI Foundation emphasizes making AI accessible to everyone, rather than allowing a few corporations to control it. Their goal is to democratize AI, ensuring it serves as a positive tool for change while promoting social responsibility and ethical use.

San Francisco, CaliforniaHeadquarters

2017Year Founded

$27MTotal Funding

SERIES_BCompany Stage

Cybersecurity, AI & Machine Learning, EducationIndustries

11-50Employees