Executive Assistant at Halborn

Chicago, Illinois, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

TechnologyIndustries

Requirements

Bachelor’s degree in Business Administration, Communications, or related field preferred
Minimum of 7 years supporting senior executives in a professional services environment; consulting, legal, financial, or similar field preferred
Proven experience managing confidential information and complex, multi-stakeholder relationships
Impeccable communication skills — both written and verbal — with strong attention to detail
Professional presence, discretion, and judgment appropriate for client-facing and board-level interactions
Exceptional time management, prioritization, and problem-solving abilities

Responsibilities

Manage the CEO’s complex calendar, meetings, and travel arrangements with accuracy and foresight
Anticipate needs, resolve scheduling conflicts, and ensure the CEO is fully prepared for all engagements
Draft, review, and edit correspondence, presentations, and reports with a high degree of professionalism, polish, and attention to detail
Handle incoming communications (calls, emails, and requests) with discretion, prioritizing issues and routing as appropriate
Prepare client briefing materials, meeting notes, and follow-up action plans
Serve as a professional and trusted point of contact for clients, internal leadership, and external stakeholders
Manage client communications and logistics for high-level meetings, presentations, and firm events
Uphold the firm’s brand through exceptional service, responsiveness, and confidentiality
Coordinate Board of Directors and Executive Leadership Team (ELT) meetings, including agendas, materials, minutes, and follow-up actions
Support key governance processes, including compliance documentation and executive reporting
Track firm initiatives and ensure timely execution of CEO commitments and strategic priorities
Support firmwide initiatives, including business development efforts, client engagement, and internal communications
Conduct research, analyze data, and prepare concise executive summaries and insights for decision-making
Partner with Finance, HR, and Operations teams to streamline processes and maintain organizational efficiency

Skills

Calendar Management

Travel Arrangements

Executive Communication

Document Preparation

Stakeholder Liaison

Confidentiality

Organizational Skills

Interpersonal Skills

Business Acumen

Presentation Editing

Halborn

Cybersecurity for blockchain and digital assets

About Halborn

Halborn specializes in cybersecurity focused on blockchain technology and digital assets. The firm provides security audits, penetration testing, and consulting services to clients in the digital finance sector, including cryptocurrency exchanges and Decentralized Finance (DeFi) companies. Their services help ensure the security of digital assets and financial infrastructure by addressing the specific security threats associated with blockchain technology. Halborn stands out from competitors due to its deep understanding of both blockchain and traditional financial security, which allows them to offer tailored solutions. The company's goal is to protect businesses from security threats, ensuring the safe operation of digital exchanges and the integrity of smart contract infrastructure.

Miami, FloridaHeadquarters

2019Year Founded

$87.5MTotal Funding

SERIES_ACompany Stage

Cybersecurity, Financial ServicesIndustries

51-200Employees

Benefits

Health Insurance

Unlimited Paid Time Off

Company Equity

Risks

Increased targeting of Bitcoin hot wallets poses risks to Halborn's clients.

AI-powered social media bot farms could introduce new cyber threats.

Ongoing vulnerabilities in smart contracts remain a challenge for Halborn's services.

Differentiation

Halborn specializes in blockchain and digital asset cybersecurity, setting it apart.

The company offers high-level security audits and penetration testing for DeFi clients.

Halborn's expertise in both blockchain and traditional finance security is unique.

Upsides

Growing demand for blockchain security boosts Halborn's market potential.

Partnerships with Tholos and Orion Protocol enhance Halborn's Web3 security reputation.

Tokenized real-world assets present new opportunities for Halborn's security solutions.

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