Executive Administrative Assistant at Johnson & Johnson

New Brunswick, New Jersey, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, MedTech, PharmaceuticalsIndustries

Requirements

Mastery at utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Viva Engage, Zoom, MS Teams, Workday, Our Source, eMarketplace, selecting apps for meetings, getting apps approval through Apple Store, and leveraging tablet and phone device capabilities
Ability to achieve results in the absence of day-to-day guidance
Ability to maintain strict confidentiality
Strong relationship-building skills with staff, management, and Executive Assistants across Johnson & Johnson
Availability to work in the office 3-4 days per week and from home 1-2 days per week per J&J Flex Policy

Responsibilities

Performing complex and highly fluid calendar coordination, including scheduling and arranging meetings with internal and external partners
Preparing documents of a highly confidential and sensitive nature such as presentations, memos, correspondence, and expense reports
Closely partnering with internal teams to create and distribute pre-reads and training materials
Arranging complex domestic and international travel
Providing executive meeting support and large meeting coordination
Supporting leadership team meetings, including scheduling, preparation and sharing of the agenda and pre-read, and note-taking
Coordinating and administering MedTech Supply Chain Digital organization engagements by managing statements of work and purchase orders
Tracking expenditures and following up on actual expenses in variance reports
Developing periodic reporting and communicating purchase order status reports
Fostering positive relationships while interacting with staff and various levels of management from within and outside of Johnson & Johnson to provide or gather information often of a sensitive nature
Building strong relationships with Executive Assistants within the MedTech Supply Chain Organization and EAs of other management team members to ensure efficient and effective collaboration

Skills

Key technologies and capabilities for this role

Executive AdministrationCalendar ManagementTravel CoordinationMeeting CoordinationOffice ManagementConfidentialitySupply Chain Support

Questions & Answers

Common questions about this position

What is the work arrangement for this position?

Per the J&J Flex Policy, the role requires working in the office 3-4 days per week and working from home 1-2 days per week.

What salary or compensation is offered for this role?

This information is not specified in the job description.

What skills are required for the Executive Administrative Assistant position?

Key skills include complex calendar coordination, preparing confidential documents like presentations and memos, complex travel arrangements, meeting coordination and support, and mastery of tools like Excel, Outlook, PowerPoint, Word, Concur, and SharePoint.

What is the team structure like for this role?

The role supports the Vice President of MedTech Supply Chain Digital and other team members as needed, within the MedTech Supply Chain Center team that includes MedTech Supply Chain Deliver, Digital, Procurement, Strategy & Competitiveness, and Integrated Business Management.

What makes a strong candidate for this Executive Administrative Assistant role?

Strong candidates will have experience in high-level administrative support, handling complex calendars and confidential documents, coordinating travel and large meetings, and expertise in technology platforms like Excel, Outlook, PowerPoint, and SharePoint.

Johnson & Johnson

Healthcare products in pharmaceuticals and devices.

About Johnson & Johnson

Johnson & Johnson operates in the healthcare sector with three main areas: pharmaceuticals, medical devices, and consumer health products. In the pharmaceuticals segment, the company develops prescription drugs for various medical conditions such as cancer and infectious diseases. The medical devices segment provides products used in surgeries and other medical procedures, while the consumer health segment offers over-the-counter products, including baby care and personal health items. Johnson & Johnson generates revenue through direct sales and partnerships, and it invests significantly in research and development to create new products that meet the needs of consumers and healthcare providers. The company stands out from competitors by emphasizing diversity, equity, and inclusion in its workplace, fostering an environment where employees can share their perspectives. Its goal is to improve patient outcomes and enhance the overall health and well-being of individuals globally.

New Brunswick, New JerseyHeadquarters

1886Year Founded

IPOCompany Stage

HealthcareIndustries

10,001+Employees

Risks

J&J faces a class action lawsuit in Australia over ineffective cold and flu medications.

Former J&J executives joining other firms could lead to increased competition.

Ongoing legal battles, like the lawsuit against Cigna, pose financial liabilities for J&J.

Differentiation

J&J operates in three segments: pharmaceuticals, medical devices, and consumer health.

The company invests heavily in R&D for innovative medical solutions and products.

J&J is committed to diversity, equity, and inclusion in its workplace culture.

Upsides

J&J's collaboration with Helsinki University Hospital focuses on value-based healthcare models.

The rise of personalized medicine offers J&J opportunities in targeted therapies.

Increased focus on digital health solutions presents expansion opportunities for J&J.

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