Executive Administrative Assistant at BrainStorm

American Fork, Utah, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

SaaS, TechnologyIndustries

Requirements

Exceptionally organized and deadline-driven
Strong communicator with excellent people skills
Self-starter with a high sense of ownership
Comfortable with technology, including AI tools and modern productivity platforms
Creative eye for branding and presentation design
1-5 years' experience in executive-level administrative support (preferred)
Bachelor’s degree (preferred)

Responsibilities

Manage complex calendars, meetings, and travel logistics with precision
Represent executives with professionalism to internal and external stakeholders
Prepare and polish correspondence, reports, and presentations
Own office management tasks with speed and accuracy
Handle sensitive information with absolute confidentiality
Help plan company events and team-building activities
Proactively streamline processes by spotting gaps and executing changes where appropriate
Support executives with select personal assistant tasks, maintaining discretion and professionalism at all times

Skills

Key technologies and capabilities for this role

Calendar ManagementTravel LogisticsOffice ManagementEvent PlanningAI ToolsProcess StreamliningConfidentialityPresentation Preparation

Questions & Answers

Common questions about this position

What benefits are offered for this position?

BrainStorm provides medical, dental, 401k, and other benefits.

Is this role remote or office-based?

The position is based in the American Fork, UT office.

What skills are required for the Executive Administrative Assistant role?

Key skills include being exceptionally organized and deadline-driven, a strong communicator with excellent people skills, self-starter with high ownership, comfortable with technology including AI tools and productivity platforms, and a creative eye for branding and presentation design.

What is the company culture like at BrainStorm?

BrainStorm thrives on a dynamic and fun-loving atmosphere with a commitment to excellence, featuring a high-performing team of self-starters in a fast-moving, high-impact environment.

What makes a strong candidate for this role?

Strong candidates are organized, proactive self-starters who thrive in dynamic settings, with 1-5 years of executive-level administrative experience preferred, a Bachelor’s degree, and tech-savviness including AI tools.

BrainStorm

Enhances software adoption and user engagement

About BrainStorm

BrainStorm enhances software adoption and user engagement through its platform designed for large enterprises. The platform streamlines onboarding and training processes, helping employees become proficient and motivated in using their software tools. Unlike many competitors, BrainStorm tailors its solutions to various industries and serves a significant portion of Fortune 100 companies. The company operates on a subscription-based model, providing continuous updates and personalized training programs, which helps clients achieve productivity gains and a strong return on investment.

American Fork, UtahHeadquarters

1995Year Founded

$16MTotal Funding

EARLY_VCCompany Stage

Consulting, Enterprise SoftwareIndustries

51-200Employees

Risks

Emerging SaaS competitors threaten BrainStorm's market share.

Economic downturns may reduce enterprise IT budgets, affecting BrainStorm's revenue.

Data privacy regulations could increase compliance costs for BrainStorm.

Differentiation

BrainStorm QuickHelp™ offers customizable content and live, instructor-led training.

45% of Fortune 100 companies use BrainStorm for software adoption.

BrainStorm provides a dedicated Client Success Manager for personalized support.

Upsides

Increased demand for remote work solutions boosts BrainStorm's platform relevance.

AI-driven analytics enhance BrainStorm's personalized learning paths and user engagement.

Microlearning trends allow BrainStorm to offer short, focused training modules.

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