Executive Admin Assistant at Altera

San Jose, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Semiconductors, FPGA, Technology, Aerospace, AutomotiveIndustries

Requirements

10+ years of relevant experience supporting executive-level leadership in a corporate environment, preferably in semiconductor or high-tech industries
Proven expertise in executive calendar management, complex scheduling, travel coordination, and expense reporting
Strong proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Teams) and workflow tools (e.g., Concur or similar)
Experience interacting professionally with senior leaders and external partners
Strong sense of initiative with the ability to anticipate needs and exercise sound judgment
Highly organized with strong attention to detail and ability to manage multiple tasks simultaneously
Experience working independently, maintaining discretion, and handling sensitive or confidential information appropriately
Preferred Qualifications
Experience supporting multiple executives simultaneously
Event coordination and management for leadership meetings and team activities
Understanding of budget tracking or basic financial operations

Responsibilities

Performs various administrative, organizational, financial, operational, and project-related activities in support of senior and executive level staff
Provides advanced support to senior executives by regularly handling confidential information and performing advanced administrative support duties
Coordinates phone calls and directs inquiries to appropriate stakeholders
Helps prepare for meetings and accurately records and distributes meeting minutes
Provides real-time scheduling support by booking appointments, managing complex calendars, and proactively preventing conflicts
Manages domestic and international travel arrangements including logistics, itineraries, and expense reports for one or more executives or managers
Collects data and performs analysis to prepare reports, presentations, and documents for review by executives, committees, and boards of directors
Manages and maintains accurate records, documentation systems, and databases
Collaborates with administrative and operational partners to share data and insights that support budget planning and expense tracking
Builds a strong administrative community, leading or supporting training and development opportunities for other administrative professionals

Skills

Executive Support

Calendar Management

Travel Coordination

Meeting Preparation

Minute Taking

Expense Reporting

Data Analysis

Report Preparation

Confidential Information Handling

Budget Tracking

Project Coordination

Altera

Develops digital human agents for AI

About Altera

Altera develops digital human agents that mimic human traits like empathy, friendship, and fun. Their primary product allows users to interact with an AI agent while playing Minecraft, creating a friendly and engaging experience. Altera's agents are designed to be interoperable and capable of long-term autonomy, making them suitable for both individual users and businesses. Unlike many competitors, Altera focuses on advancing research and scaling technology to deliver unique, human-like AI products. The company's goal is to redefine AI agents, enhancing their versatility and human-like qualities.

San Francisco, CaliforniaHeadquarters

2023Year Founded

$10.7MTotal Funding

SEEDCompany Stage

Consumer Software, AI & Machine LearningIndustries

11-50Employees

Risks

Priest-led cults in Altera's Minecraft simulation may cause ethical concerns.

Managing 1,000 autonomous AI agents poses safety and ethical challenges.

Creating believable digital humans may lead to misuse in deceptive AI applications.

Differentiation

Altera specializes in digital human agents with traits like empathy and friendship.

Their first product offers a unique Minecraft experience with interactive AI agents.

Altera's focus on human-like AI agents sets them apart in the AI sector.

Upsides

Altera raised $9M in May 2024, showing strong investor confidence.

AI-driven gaming experiences are gaining popularity, benefiting Altera's Minecraft product.

The rise of AI companions in mental health indicates a market for empathetic agents.

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