Document Controller (00514) at PMA Consultants Careers

Los Angeles, California, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years), Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

ConsultingIndustries

Requirements

Bachelor’s degree in Civil Engineering, Construction Management, Information Management, Business Administration, Library Science, or a related discipline strongly preferred; equivalent work experience may be considered
3+ years of experience in document control, records management, or a related field within a regulated or operational environment such as transportation infrastructure, public transit, or municipal public works projects
Proficient knowledge of document management systems (e.g., SharePoint, OpenText, Documentum) and experience with system configuration, workflows, and user support
Proficient in electronic document management systems (EDMS)
Strong command of regulatory frameworks, workflow automation, and database management (e.g., Microsoft Access, SQL Server, Oracle)
Experience with version control systems, metadata schemas, classification systems, CAD files, and technical documents
Knowledge of tools like Nintex, Power Automate, or other BPM platforms
High degree of accuracy, attention to detail, and effective communication skills

Responsibilities

Leads or co-leads document control projects and initiatives to improve document lifecycle management and ensure alignment with regulatory standards and organizational goals
Oversees daily document management activities while mentoring junior staff and providing guidance on documentation standards, compliance requirements, and best practices
Collaborates with internal departments to develop, implement, and maintain standardized templates, controlled vocabularies, and taxonomies to support consistency and searchability
Designs and maintains structured databases and repositories using Microsoft Access, SQL Server, or Oracle to enhance data storage, access, and reporting capabilities
Serves as a subject matter expert in version control systems, ensuring change management procedures are followed and that the latest approved versions of documents are available across systems
Interprets and supports complex technical documents, drawings (e.g., CAD files), and specifications to ensure proper categorization and integration into document systems
Develops and refines metadata schemas and classification systems to improve document indexing and retrieval efficiency
Evaluates and implements enhancements to EDMS and document control procedures in response to evolving regulatory or operational requirements
Ensures compliance with internal document control policies and external regulations (e.g., ISO, FDA, GMP, etc.) and contributes to audit preparation and response efforts
Implements and enforces access controls, encryption, and secure document handling protocols in accordance with data protection and information security policies
Identifies and implements workflow automation opportunities using tools like Nintex, Power Automate, or other BPM platforms to streamline document-related processes
Partners with project management and IT teams to lead process optimization efforts related to document lifecycle and information governance
Maintains a high degree of accuracy, attention to detail, and document integrity when handling high volumes of documentation across departments
Communicates effectively across cross-functional teams to resolve documentation issues, support training efforts, and foster a culture of compliance and continuous improvement
Supports other duties as assigned, including contributing to policy development and internal audits

Skills

Key technologies and capabilities for this role

EDMSDocument ManagementSQL ServerOracleMicrosoft AccessVersion ControlCADWorkflow AutomationDatabase ManagementComplianceChange Management

Questions & Answers

Common questions about this position

What is the employment type for this Document Controller position?

This is a full-time position.

Is this Document Controller role remote or office-based?

This information is not specified in the job description.

What key skills are required for the Document Controller role?

The role requires strong command of electronic document management systems (EDMS), database management with tools like Microsoft Access, SQL Server, or Oracle, and workflow automation using tools like Nintex or Power Automate. Additional skills include version control, metadata schemas, and compliance with regulations like ISO, FDA, and GMP.

What is the team structure or collaboration like for this role?

The role involves collaborating cross-functionally with stakeholders across departments, mentoring junior staff, and partnering with project management and IT teams.

What makes a strong candidate for the Document Controller position?

Strong candidates will have expertise in EDMS, database management, workflow automation, regulatory compliance, and experience leading document control projects while mentoring others and ensuring high accuracy and attention to detail.

PMA Consultants Careers

Project management for construction using NetPoint

About PMA Consultants Careers

PMA Consultants stands out as an exceptional workplace due to its commitment to continuous innovation and a strong focus on client service in the construction project management sector. Employees benefit from a culture that emphasizes successful project delivery through the use of advanced technologies like NetPoint scheduling software, alongside a suite of other innovative services. This approach not only enhances forecasting accuracy but also fosters a collaborative and supportive work environment, crucial for professional growth and career advancement in project management.

1 Woodward Ave, Detroit, MI 48226, USAHeadquarters

1971Year Founded

VENTURE_UNKNOWNCompany Stage

Consulting, Real EstateIndustries

201-500Employees