Design Studio Coordinator at Solar Landscape

Highland Park, Illinois, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

LandscapingIndustries

Requirements

High school diploma or equivalent
Proven experience in administrative support, preferably in landscaping, construction, or related industry
Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Strong organizational and time-management skills
Ability to work independently and as part of a team
Excellent communication skills, both written and verbal
Strong attention to detail and problem-solving ability
Customer-focused with a positive and professional attitude
Ability to handle multiple tasks simultaneously in a fast-paced environment
Preferred: Financial skillset

Responsibilities

Manage all front desk operations, ensuring seamless communication and a professional welcome experience for all visitors
Coordinate and schedule meetings for studio staff
Assist in maintaining an organized studio, including managing the material sample room
Gather and distribute information for signed proposals and contracts
Handle client correspondence, reports, and projects by typing and distributing them upon review and approval
Assist with the monthly billing process for construction/Design-Build projects, including weekly reporting
Coordinate and field calls for design supply vendors and production introduction meetings for the design team
Assist in producing all client and sub-contractor invoicing (partial and final) as requested
Perform financial analysis and assist in sales reporting as necessary
Provide administrative support for all business units, including data entry, typing, correspondence, report generation, and filing
Process new leads, which involves communicating with prospective clients and entering information into Pipedrive and Aspire
Produce and distribute all necessary job cost information in a timely manner
Assist with waivers for sub-contractor invoicing
Prepare, photocopy, email, and fax information and documents as needed or requested
Maintain an organized filing and archiving system to facilitate the quick retrieval of information
Handle confidential and non-routine information
Work independently and as part of a team on both ongoing and special projects
Ensure efficient process and information flow to meet all workload requirements
Complete work within appropriate timeframes to prevent backlogs
Consistently evaluate work to ensure it meets internal and external client expectations
Prepare and research information to identify process issues as requested by management
Communicate problems, client concerns, and associate matters with management in a timely manner
Participate in departmental and training meetings
Familiarize yourself with and follow all company policies, procedures, and work standards
Maintain a high standard of quality for all work performed
Arrive on time for each workday and be prepared

Skills

Key technologies and capabilities for this role

Front Desk OperationsMeeting SchedulingOffice OrganizationClient CorrespondenceBilling ProcessInvoicingFinancial AnalysisVendor CoordinationData AccuracyAdministrative Support

Questions & Answers

Common questions about this position

Is this a full-time position?

Yes, this is a full-time role.

What is the work location or remote policy for this role?

This information is not specified in the job description.

What key skills are required for the Design Studio Coordinator role?

The role requires being detail-oriented, highly organized, proactive, resourceful, a strong communicator in written and verbal forms, and customer-focused with a professional attitude.

What is the company culture like at Solar Landscape?

The company is building a 'family of family companies' nationwide, offering opportunities to work with top experts on large landscape projects, share best practices across the network, and build a landscaping career in various locations.

What makes a strong candidate for this position?

A strong candidate is detail-oriented, highly organized, proactive, resourceful, excels at managing multiple tasks with high data accuracy, communicates effectively, and maintains a customer-focused professional attitude while handling confidential information independently or in a team.

Solar Landscape

Community solar projects for local energy access

About Solar Landscape

Solar Landscape provides community solar projects in New Jersey, allowing residents to access solar energy without needing to install panels on their own properties. The company partners with commercial real estate owners, municipalities, and non-profits to install large-scale solar systems, generating renewable energy that is distributed to the community. This model makes solar power accessible to renters and low-to-moderate income households, while also reducing energy costs and carbon emissions. Solar Landscape aims to transform the energy landscape by making solar power affordable for all and supporting environmental sustainability.

Wall Township, New JerseyHeadquarters

2012Year Founded

$826.8KTotal Funding

PROJECT_REAL_ESTATE_INFRASTRUCTURE_FINANCECompany Stage

EnergyIndustries

51-200Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Company Match

Flexible Work Hours

Paid Vacation

Risks

Grid interconnection delays could impact timely project completion and energy distribution.

Labor shortages may hinder expansion plans and hiring goals for 2024.

Potential policy changes could affect reliance on incentives and tax credits.

Differentiation

Solar Landscape focuses on community solar projects, making solar accessible to diverse communities.

The company partners with commercial real estate owners to utilize large rooftop spaces.

Solar Landscape's model allows solar benefits without individual rooftop installations, aiding renters.

Upsides

Secured $847 million in 2024, enabling over 200 commercial rooftop installations.

Partnerships with investors like KeyState Renewables enhance financial stability and growth.

Expansion into states like Maryland and Illinois opens new market opportunities.

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