Billing Assistant at Dollar Tree

Chesapeake, Virginia, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Retail, ConstructionIndustries

Requirements

Full-time availability
Ability to work at 500 Volvo Parkway, Chesapeake, Virginia 23320
Knowledge of contract management, purchase orders, and accounts payable processes
Familiarity with systems like Accruent and Ariba
Strong research and resolution skills for invoice and payment issues
Training capability for general contractors on billing procedures

Responsibilities

Process general contractor contracts, verifying insurance requirements and pricing
Create purchase orders from contracts and quotes
Make purchase order changes to reflect approved project change orders
Audit project payments and contractor final billing packages
Follow up and resolve issues with payment requests directly with general contractors and involved parties
Obtain payment approvals from project managers and directors, and log payments in Accruent
Train general contractors on billing procedures and requirements to ensure proper submittals
Research and resolve issues with vendor invoices and miscellaneous invoices
Submit construction uploads for freight of customer-owned inventory
Maintain invoices submitted in Ariba, including routing to departments and manual receiving
Close out purchase orders once invoices are received in full
Research all open aging purchase orders
Assist in periodic and quarterly reporting
Perform departmental scanning and indexing of project closeout files
Research AP and GL transactions as needed for internal, general contractor, or vendor payment inquiries
Complete miscellaneous department-assigned tasks
Support construction department in contract management, purchase orders, auditing general contractor payment requests, and verifying invoice payments
Assist with documents for construction allowance requirements, period close reporting, store construction costs, file scanning, creation of reports, and miscellaneous assignments
Function as direct contact for accounts payable department, project managers, directors, vendors, or contractors regarding invoice issues and billing questions

Skills

Key technologies and capabilities for this role

Contract ManagementPurchase OrdersInvoice AuditingAribaAccruentAccounts PayableAP/ARGL TransactionsPayment ApprovalsVendor ManagementProject CloseoutReporting

Questions & Answers

Common questions about this position

Is this a full-time position?

Yes, this is a full-time position.

Where is the job located?

The job is located at 500 Volvo Parkway, Chesapeake, Virginia 23320.

What are the main responsibilities of the Billing Assistant?

The role involves processing general contractor contracts, creating and managing purchase orders, auditing project payments, resolving invoice issues, and handling reporting and file management.

What systems or tools will I be working with?

The position requires working with Accruent for logging payments and Ariba for maintaining invoices, including routing and manual receiving.

What kind of experience makes a strong candidate for this role?

Strong candidates will have experience in contract management, purchase order processing, auditing payments, resolving invoice disputes, and familiarity with AP/AR systems like Accruent and Ariba.

Dollar Tree

Value retailer offering low-cost everyday items

About Dollar Tree

Dollar Tree operates over 8,000 stores and 25 distribution centers, providing a variety of products such as party supplies, home décor, health and beauty items, seasonal goods, and food at low prices. The company sources its merchandise globally, allowing it to offer high-value items that appeal to customers looking for affordable everyday and holiday essentials. Unlike many retailers, Dollar Tree maintains a strict pricing model where most items are priced at one dollar, which helps attract a diverse customer base. The company's goal is to adapt to market changes while ensuring customer satisfaction through a dedicated workforce and creative strategies.

Chesapeake, VirginiaHeadquarters

1986Year Founded

IPOCompany Stage

Consumer GoodsIndustries

10,001+Employees

Risks

Increased competition from Dollarama could impact Dollar Tree's market share.

The multi-price strategy might alienate traditional Dollar Tree customers.

Economic pressures could reduce demand for non-essential product lines.

Differentiation

Dollar Tree offers a wide range of products at extreme value prices.

The company sources merchandise globally to provide high-value items at low costs.

Dollar Tree operates over 8,000 stores across the U.S. and Canada.

Upsides

Expansion of private label brands can increase profit margins and customer loyalty.

Enhancing e-commerce capabilities can capture a larger share of the online retail market.

Partnerships with local suppliers can reduce supply chain disruptions.

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