Associate Material Specialist at The Walt Disney Company

Lake Buena Vista, Florida, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Entertainment, Theme Parks, Facilities ManagementIndustries

Requirements

Experience processing timely and accurate financial transactions while handling highly confidential information
Experience performing administrative responsibilities relating to the procurement process, including coordinating support at WDW Resort
Excellent written, verbal, and interpersonal communication skills, including clean grammar and strong proofreading experience
Highly organized, with strong attention to detail and accuracy
Demonstrated computer proficiency within Windows-based environment with an emphasis in Outlook, Word, Excel, Teams, as well as SharePoint, Coupa, and Maximo
Solid understanding of analytics and how they impact business
Experience regularly partnering with internal teams including Accounts Payable, Engineering Services, Sustaining & Back of House Engineering, Finance, Sourcing & Procurement, Disney Vacation Club, Walt Disney Imagineering, Operating Participants, etc
Ability to handle multiple tasks/priorities with a sense of urgency in a fast-paced environment
Comfortable interacting with all levels of leadership
Proven knowledge and understanding of WDW policies and procedures, including role-specific guidelines such as Quality Assurance and Procurement Guidelines for Material Controls
Background managing multiple work streams and making quick, smart decisions on how to prioritize competing needs
Ability to work a flexible schedule, including overtime, holidays, and weekends

Responsibilities

Coordinate, process, and expedite material and service requisitions for FOS and related business lines
Create purchase orders in Coupa and manage invoice processing through SAP, Coupa, and Maximo
Track and reconcile orders, resolve issues, and ensure timely payment for materials and services
Support problem-solving and research for procurement-related challenges
Generate reports on committed costs, vendor purchases, and outstanding purchase orders
Process and coordinate orders, research issues, track shipments, and expedite material and service requisitions for FOS and other related lines of business
Process and track invoices for payment of material purchases through SAP, Coupa, and Maximo
Handle service requests

Skills

Key technologies and capabilities for this role

SAPCoupaMaximoPurchase OrdersInvoice ProcessingProcurementInventory ManagementOrder TrackingVendor ManagementReporting

Questions & Answers

Common questions about this position

What systems will I be working with in this role?

You will create purchase orders in Coupa and manage invoice processing through SAP, Coupa, and Maximo, while demonstrating proficiency in Outlook, Word, Excel, Teams, and SharePoint.

Where is this position located?

The role is based at Walt Disney World (WDW), supporting operations across the property.

What are the key responsibilities of an Associate Material Specialist?

Responsibilities include coordinating and processing material and service requisitions, creating purchase orders in Coupa, tracking shipments and invoices through SAP, Coupa, and Maximo, resolving procurement issues, and generating reports on costs and purchases.

What teams will I be partnering with?

You will regularly partner with internal teams including Accounts Payable, Engineering Services, Sustaining & Back of House Engineering, Finance, Sourcing & Procurement, Disney Vacation Club, Walt Disney Imagineering, and Operating Participants.

What skills make a strong candidate for this position?

Strong candidates have experience processing financial transactions with confidential information, procurement administration, excellent communication and proofreading skills, high organization with attention to detail, computer proficiency in specified tools, analytics understanding, and ability to handle multiple priorities with urgency.