Associate, Administrative Assistant at Alcon

Geneva, Geneva, Switzerland

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Medical DevicesIndustries

Requirements

Bachelor's degree advantageous
Strong work tenure: five to ten years of experience supporting Executives
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
Proficient in Adobe Acrobat
Very good written and spoken English
Knowledge of other languages (e.g., French, German, Italian) advantageous

Responsibilities

Manages a wide range of high-level administrative tasks, including maintaining complex and dynamic calendars, preparing and submitting expense reports, drafting and editing confidential correspondence, coordinating detailed international travel arrangements, and compiling materials for meetings and business trips
Proactively plans and coordinates schedules, ensuring priorities are respected and time is optimized
Acts as a gatekeeper and gateway, balancing access and availability to create win-win outcomes
Handles sensitive and confidential matters with discretion and sound judgment, assessing the appropriate course of action, referral, or response
Serves as a key liaison between the executives and internal/external stakeholders, fostering smooth communication and maintaining trust and credibility across all levels of the organization
Keeps leaders informed of upcoming commitments, deadlines, and responsibilities, while anticipating needs and providing timely follow-up
Maintains awareness of the broader organizational context and acts as a barometer for emerging issues
Builds and nurtures relationships critical to the success of the organization, and supports or leads special projects with cross-functional impact
Manages competing priorities with efficiency and professionalism, ensuring timely and high-quality execution of tasks, often under tight deadlines
Organizes and coordinates internal and external events, including team meetings, leadership offsites, office-wide gatherings, and other business-related functions, ensuring seamless execution and alignment with business objectives

Skills

Calendar Management

Expense Reporting

Travel Coordination

Confidential Correspondence

Meeting Preparation

Stakeholder Liaison

Administrative Support

Discretion

Organizational Skills

Multi-tasking

Alcon

Specializes in eye care products and solutions

About Alcon

Alcon specializes in eye care products and vision solutions aimed at improving people's quality of life through better vision. Their product offerings include solutions for cataract surgery, retinal health, and contact lenses. Alcon's products work by utilizing advanced technology and research to provide effective treatments and aids for various eye conditions. What sets Alcon apart from its competitors is its strong emphasis on research and development, ensuring that they remain leaders in the eye care industry. The company's goal is to enhance vision and overall quality of life for individuals while promoting a diverse and inclusive workplace.

Geneva, SwitzerlandHeadquarters

1945Year Founded

IPOCompany Stage

Social Impact, HealthcareIndustries

10,001+Employees

Benefits

Medical, dental, & vision coverage

HSA Medical Plan

PTO

Paid Parental leave

401k

Retirement Plan Company Contribution

Low payroll deductions

Tuition Reimbursement Program

Annual Bonus

Free Family Contact Lens Program

12 Company Paid Holidays

Risks

FDA recall of contact lenses may harm Alcon's reputation and financial standing.

Antitrust case denial could lead to legal challenges and financial penalties.

Innovative competitors like Signal12 threaten Alcon's market share in eye care.

Differentiation

Alcon leads in eye care with a broad product portfolio and global reach.

The company invests heavily in R&D, ensuring cutting-edge vision solutions.

Alcon's commitment to diversity and inclusion strengthens its corporate culture.

Upsides

Acquisition of BELKIN Vision enhances Alcon's glaucoma treatment options with DSLT technology.

Orbis Flying Eye Hospital project boosts Alcon's global presence and eye care standards.

Recognition as a top employer in Singapore attracts and retains top talent.

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