Administrative Specialist at Fehr & Peers

Denver, Colorado, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

TransportationIndustries

Requirements

1-3 years of experience working in a professional business environment
Commitment to high-quality, reliable, and timely work performance
Customer service mindset—proactive, solutions-oriented, with the ability to anticipate needs
Excellent time management and organizational skills—able to manage multiple tasks and deadlines, while maintaining exceptional attention to detail and professionalism
Eagerness for collaboration with a proven ability to work as part of a team, while building and maintaining strong internal and external relationships
Ability to represent Fehr & Peers and communicate professionally with clients, teaming partners, and current/potential employees
Intermediate or advanced experience in office computer software/systems, including Adobe Acrobat Professional and Microsoft Office Suite (Excel, Teams and SharePoint desired)
Familiarity with general bookkeeping practices
Ability to reliably work in the office Monday to Friday
Openness to periodically arriving early and leaving late to assist with special events, typically once per quarter

Responsibilities

Serve as the first point of contact for clients, greeting and orienting visitors at our front desk, and handling incoming phone calls
Assist office leadership with administrative needs, including equipment, orders, building management, and more
Maintain office calendar
Coordinate meetings and office events as requested, including food purchases and meeting set-up/clean-up
Organize the office space to be professional in appearance, keeping commonly used areas orderly and supplies stocked as needed
Manage the kitchen, keeping it tidy and stocked with supplies
Act as a liaison for corporate administrative staff, facilitating relevant information sharing within the local office
Participate in a companywide administrative group focused on collaboration and enhancement of administrative services
Coordinate with administrative staff from other offices, and take on some administrative duties from other offices in times of need
Organize and produce electronic and hard-copy versions of deliverables for projects and proposals
Provide basic bookkeeping support, including preparation of credit card and petty cash statements and processing of the office’s accounts payable expenses and check requests
Assist with project set-up in our accounting and project management software
Compile and send monthly project invoices
Work with project managers to follow up with clients on unpaid invoices
Assist with the preparation of final proposal deliverables, including design, production, and coordinating delivery services
Provide other marketing support as needed

Skills

Administrative Support

Office Management

Calendar Management

Event Coordination

Bookkeeping

Client Communication

Phone Handling

Supply Management

Document Organization

Fehr & Peers

Develops tailored transportation solutions

About Fehr & Peers

Fehr & Peers specializes in developing innovative transportation solutions tailored to diverse community needs, leveraging self-funded research and development investments to provide well-informed, data-driven answers and potential solutions. They actively listen to client and community needs, handling every project with diligence and focus, and have been trusted as objective partners in transportation since 1985.

100 Pringle Ave #600, Walnut Creek, CA 94596, USAHeadquarters

1985Year Founded

$5MTotal Funding

DEBT_PPCompany Stage

ConsultingIndustries

201-500Employees