Administrative Expense Clerk at RPS North America

New York, New York, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Administrative Services, Financial ServicesIndustries

Requirements

High School Diploma (or equivalent) required
2+ years prior work experience preferred
Ability to work assigned work hours determined by manager
Excellent organizational and time management skills
Analytical abilities and aptitude in problem-solving
Superb written and verbal communication skills
Current knowledge or ability to learn computer-based systems required for functions of position
Required to maintain an overall professional appearance and attitude
Adhere to all policies and procedures required
Strong verbal and written communication skills
Excellent customer service skills
PC skills MS Office Suite experience
Ability to handle multiple tasks simultaneously
Good organizational skills
Possesses ability to work independently and capable of completing projects
Patient, calm, clear-thinking, poised, professional, and energetic
Excellent mathematical abilities associated with bookkeeping, accounting, and/or finances
Fine and/or gross motor skills, including the ability to grasp, lift and/or carry or otherwise move packages on a standard wheeled cart with a load capacity of 60 lbs
Ability to walk, bend, kneel, stand

Responsibilities

Provides 5-star customer service to all employees (in all forms of communication)
Does extensive preparation and tracking of all expense reports and reimbursements; understands and complies with all policies, guidelines, and procedures for expense processing; completes monthly reconciliations of principal’s expense profile
Communicates sick days, vacation days, early departures, late arrivals, and changes to the schedule
Generates research reports and pulls company and client information using proprietary tools, Library, online tools, Spider, etc
Arranges and facilitates extensive domestic, international, and multi-destination travel including flights, hotels, and cars in accordance with IBD policy, expense guidelines
Provides general administrative or office management tasks
Supports incoming correspondence; archiving of documents, records, and reports in accordance with firm policy; performs general administrative errands; liaises with Office Administration team to assist in dissemination of critical information
Processes check requests and expense reports on a regular basis
Accurately reviews, codes, and processes vendor invoices
Maintains a large number of vendor accounts while staying in compliance with company policies and procedures
Proactively seeks out additional work during downtime
Builds professional relationships with customers and other teams
Maintains professionalism and composure when interacting with all employees
Trains back-up and providing guidance on policies and procedures
Determines what additional support is needed when handling sensitive inquiries
Provides exceptional customer service to client
Provides reception or concierge (front of office) coverage or mail (back of office) coverage as needed
Receiving, processing, and verifying invoices, tracking and recording purchase orders, and processing payments
Serving as a backup to other front or back of office functions

Skills

Expense Processing

Invoice Processing

Purchase Order Tracking

Travel Arrangements

Customer Service

Administrative Support

Document Archiving

Reconciliations

Vendor Management

Check Requests

RPS North America

Global consulting firm for diverse sectors

About RPS North America

RPS North America provides consulting and advisory services across various sectors, including property, energy, transport, defense, government services, and water resources. The company helps clients, which range from large corporations to non-profits, navigate complex challenges and achieve regulatory compliance through a wide array of services. These services include management consulting, environmental consulting, project management, and digital solutions, among others. RPS North America stands out from its competitors by leveraging its deep expertise and global presence to deliver tailored solutions that meet specific client needs. The company's goal is to drive sustainable growth and address critical issues such as infrastructure development and risk management, ensuring a consistent demand for its high-value services.

Delft, NetherlandsHeadquarters

1970Year Founded

$31.5KTotal Funding

ACQUISITIONCompany Stage

Consulting, Energy, Enterprise SoftwareIndustries

5,001-10,000Employees