Administrative Assistant - Lilly Medicine Foundry at Eli Lilly and Company

Lebanon, Indiana, United States

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Not SpecifiedCompensation

Entry Level & New Grad, Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Pharmaceuticals, Healthcare, BiotechnologyIndustries

Requirements

High School Diploma or GED
Minimum of three years of experience in a professional work environment or in administrative/office management/coordinator position
Proficiency with SharePoint

Responsibilities

Proactively maintain daily calendars for multiple business partners; initiate contact and establish good working relationships with others outside of the work group to maximize schedule coordination
Manage large-scale, complex meetings at various locations; assist with planning logistics including: calendaring, identifying/scheduling conference rooms, setting up equipment, ordering materials and/or catering as needed
Coordinate and arrange travel, including more complex travel (e.g., international, multi-city travel) for business partners including (but not limited to) air, hotel, and rental car
Manage business partners’ passport and visa for international travel
Process complex expense reports (i.e., multi-currency) including reconciliation of corporate and personal credit accounts used for business purposes in a timely and accurate manner
Adapt quickly to change guidance and tools for streamlining administrative work and business partner alignments as needed
Provide direction and guidance to non-supported business partners so they can perform administrative tasks on their own (e.g., calendaring, travel, expense reporting, etc.)
Attend various business meetings as needed to understand the business area and priorities
Create and edit documents, spreadsheets, and presentations as needed
Create and maintain group lists, distribution lists, spreadsheets, databases, and collaboration sites
Assist with administrative tasks for site recruiting as requested by business partners and recruiting
Assist with administrative tasks in pre-boarding and onboarding of new employees to the area as requested by business partners and recruiting
Identify innovative techniques to increase productivity across the team
Serve as a backup for other administrative assistants in order to meet workload deadlines or during absences from the office
Handle additional administrative support or special projects as assigned

Skills

Key technologies and capabilities for this role

Calendar ManagementMeeting CoordinationAdministrative SupportSchedule CoordinationVendor CoordinationOrganizational SkillsDetail-OrientedProactive PlanningTeam CollaborationProblem Solving

Questions & Answers

Common questions about this position

What is the employment type for this Administrative Assistant position?

This is a full-time position.

Is this Administrative Assistant role remote or onsite?

This information is not specified in the job description.

What key skills are required for the Administrative Assistant role?

The role requires being proactive, organized, detail-oriented with a strong sense of urgency, an exceptional team player, and the ability to navigate and solve challenges. Additional skills include managing calendars, coordinating complex meetings and travel, and processing expense reports.

What is the work environment like at Lilly for this role?

The role involves providing administrative support in a dynamic team environment, coordinating with colleagues at various levels across business units, and working with the administrative assistant community, internal/external partners, and vendors.

What makes a strong candidate for this Administrative Assistant position?

A strong candidate is an exceptional team player who is proactive, organized, detail-oriented, has a strong sense of urgency, and can navigate challenges, with experience in meeting coordination, complex travel arrangements, and expense management.

Eli Lilly and Company

Develops and delivers prescription medicines globally

About Eli Lilly and Company

Eli Lilly and Company is a global pharmaceutical company that focuses on discovering, developing, and delivering medicines to improve health. The company has a long history of scientific achievements, including the creation of insulin, the first life-saving treatment for diabetes. Lilly's operations involve extensive research and development to create new medications and enhance existing ones, ensuring they are safe and effective. Their products are primarily prescription medicines sold to healthcare providers for various medical conditions, including diabetes, cancer, and pain management. What sets Lilly apart from its competitors is its strong commitment to ethical practices and the protection of its products from counterfeiting. The company's goal is to enhance lives through innovative medical solutions while maintaining high standards of quality and ethics.

Indianapolis, IndianaHeadquarters

1876Year Founded

$1,180.1MTotal Funding

IPOCompany Stage

Biotechnology, HealthcareIndustries

10,001+Employees

Risks

Competition from Novo Nordisk's Ozempic may impact tirzepatide's market share.

Potential construction delays in Indiana could affect GLP-1 drug production timelines.

Regulatory challenges may hinder Kisunla's expansion in new Alzheimer's markets.

Differentiation

Eli Lilly's rich history includes the first life-saving insulin treatment.

Lilly's strategic partnerships enhance its position in neurodegenerative disease treatments.

FDA approval of Zepbound opens new therapeutic markets for sleep disorder treatments.

Upsides

Lilly's $9 billion complex in Indiana boosts GLP-1 drug production capacity.

Kisunla's approval in China expands Lilly's Alzheimer's treatment market in Asia.

Collaboration with EVA Pharma enhances Lilly's reputation as socially responsible.

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