Executive Assistant
Kraken$65,000 - $101,000/year
Full Time
Entry Level & New Grad
Not SpecifiedCompensation
Junior (1 to 2 years)Experience Level
Full TimeJob Type
UnknownVisa
Real Estate, InfrastructureIndustries
Requirements
- Bachelor’s degree and/or related experience preferred
- Minimum of 2 years of experience in an administrative assistant role
- Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required
- Experience with video conferencing software preferred
- Experience with accounts payable software desirable
- Experience with office equipment such as printers, copiers, scanners, mail metering machines
- Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals
- Demonstration of appropriate judgment and decision making in resolving issues that arise
- Active, contributing member in a team environment
- Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments in a timely manner
- Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization
- Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors
- Ability to respond effectively to the most sensitive inquiries or complaints
- Ability to complete responsibilities and projects with minimal direction/supervision
- Ability to apply common-sense understanding to carry out instructions
- Ability to solve practical problems
- Ability to define problems, collect data, establish facts and draw valid conclusions
- Maintains a high level of confidentiality with sensitive information
Responsibilities
- Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team
- Handle scheduling of business appointments
- Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required
- Coordinating itineraries with others
- Prepare and edit correspondence and communications
- Manage the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes
- Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company
- Set-up and maintain departmental and/or management files according to established criteria
- Event planning responsibilities including but not limited to; planning corporate events, booking related travel
- Prepare and process expense reports
- Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments
- Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments
- Performs other duties, including special projects, as assigned
Skills
Key technologies and capabilities for this role
Questions & Answers
Common questions about this position
What experience is required for the Administrative Assistant position?
A Bachelor’s degree and/or related experience is preferred, along with a minimum of 2 years in an administrative assistant role. Required experience includes Microsoft Office (Outlook, Word, Excel, PowerPoint), office equipment like printers and copiers, with video conferencing software and accounts payable software preferred.
What is the salary or compensation for this role?
This information is not specified in the job description.
Is this a remote position or does it require office work?
This information is not specified in the job description.
What is the company culture like at CIM Group?
CIM Group is community-focused, with a team of experts working together to identify and create value in real assets while benefiting the communities they invest in. They emphasize an unwavering focus on enhancing communities and value active, contributing team members who demonstrate responsiveness.
What makes a strong candidate for this Administrative Assistant role?
Strong candidates have the ability to interpret documents like contracts and reports, demonstrate judgment in decision-making, maintain confidentiality, and thrive as responsive, active team members.
CIM Group
Real estate and infrastructure development and management
About CIM Group
CIM Group focuses on real estate and infrastructure, operating as an owner, operator, lender, and developer. The company targets urban areas with significant growth potential, acquiring, developing, and managing properties while also providing loans for real estate projects. Revenue is generated through property rentals, sales, and lending activities. CIM serves a variety of clients, including investors, businesses, and community organizations, and has worked on notable projects like the Dolby Theatre in Hollywood and the Tribune Tower in Chicago. What sets CIM apart from competitors is its strong commitment to community engagement, demonstrated through initiatives such as preparing meals for those with chronic illnesses and creating community gardens. The goal of CIM Group is to be the leading partner for investors and users of real assets that benefit communities.
Los Angeles, CaliforniaHeadquarters
1994Year Founded
$559.3MTotal Funding
DEBT_FINANCINGCompany Stage
Government & Public Sector, Real EstateIndustries
1,001-5,000Employees
Benefits
Health Insurance
Dental Insurance
Vision Insurance
Life Insurance
Disability Insurance
Health Savings Account/Flexible Spending Account
Unlimited Paid Time Off
Paid Vacation
Paid Sick Leave
Paid Holidays
Bereavement Leave
Hybrid Work Options
401(k) Retirement Plan
401(k) Company Match
Paid Parental Leave
Professional Development Budget
Wellness Program
Volunteer Time Off
Risks
Rising interest rates could impact CIM's real estate financing costs.
Remote work trends may reduce demand for CIM's commercial office spaces.
Stricter environmental regulations could increase compliance costs for CIM.
Differentiation
CIM Group focuses on community impact through real estate and infrastructure projects.
The company integrates ESG initiatives into its investment and development strategies.
CIM's diverse expertise spans from due diligence to asset disposition.
Upsides
CIM benefits from increased demand for mixed-use developments in urban areas.
The trend towards sustainable building practices aligns with CIM's ESG focus.
CIM's integration of smart technology attracts tenants and buyers.
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