Administrative Assistant at CIM Group

Los Angeles, California, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Real Estate, InfrastructureIndustries

Requirements

Bachelor’s degree and/or related experience preferred
Minimum of 2 years of experience in an administrative assistant role
Experience with Microsoft Office including Outlook, Word, Excel, PowerPoint required
Experience with video conferencing software preferred
Experience with accounts payable software desirable
Experience with office equipment such as printers, copiers, scanners, mail metering machines
Ability to interpret documents such as contracts, agreements, documents, reports, and procedure manuals
Demonstration of appropriate judgment and decision making in resolving issues that arise
Active, contributing member in a team environment
Responsiveness to requests and demonstrated ownership in completing essential tasks and assignments in a timely manner
Professional, pleasant attitude and demeanor that positively reflects on the individual as a representative of their Principal and/or the organization
Ability to effectively interact and communicate with all levels within the organization, external groups, and boards of directors
Ability to respond effectively to the most sensitive inquiries or complaints
Ability to complete responsibilities and projects with minimal direction/supervision
Ability to apply common-sense understanding to carry out instructions
Ability to solve practical problems
Ability to define problems, collect data, establish facts and draw valid conclusions
Maintains a high level of confidentiality with sensitive information

Responsibilities

Planning and scheduling meetings, conference calls, accepting and/or declining and/or rescheduling meetings for individuals on the team
Handle scheduling of business appointments
Make and/or coordinate travel arrangements including but not limited to; arrangements related to booking commercial flights, hotels, ground transportation and updating itineraries for both domestic and international travel as required
Coordinating itineraries with others
Prepare and edit correspondence and communications
Manage the coordination of meetings including technology and refreshment set-up, preparation of meeting materials (e.g. agenda and presentation), and recording meeting minutes
Coordinate outgoing mail including but not limited to addressing, metering, and certified or registered mail, overnight delivery and intra-company
Set-up and maintain departmental and/or management files according to established criteria
Event planning responsibilities including but not limited to; planning corporate events, booking related travel
Prepare and process expense reports
Reconcile charges to Corporate and/or business credit card(s) and review, approve, code, and process invoices related to departmental expenses including but not limited to: setting up vendors, ensuring appropriate insurance coverage is obtained and submitted, and tracking payments to ensure timely payments
Processing of invoices related to project expenses including but not limited to; setting up vendors, tracking payments in system to ensure timely payments
Performs other duties, including special projects, as assigned

Skills

Meeting Scheduling

Travel Coordination

Expense Reports

Invoice Processing

Event Planning

Meeting Coordination

File Management

Correspondence Preparation

CIM Group

Real estate and infrastructure development and management

About CIM Group

CIM Group focuses on real estate and infrastructure, operating as an owner, operator, lender, and developer. The company targets urban areas with significant growth potential, acquiring, developing, and managing properties while also providing loans for real estate projects. Revenue is generated through property rentals, sales, and lending activities. CIM serves a variety of clients, including investors, businesses, and community organizations, and has worked on notable projects like the Dolby Theatre in Hollywood and the Tribune Tower in Chicago. What sets CIM apart from competitors is its strong commitment to community engagement, demonstrated through initiatives such as preparing meals for those with chronic illnesses and creating community gardens. The goal of CIM Group is to be the leading partner for investors and users of real assets that benefit communities.

Los Angeles, CaliforniaHeadquarters

1994Year Founded

$559.3MTotal Funding

DEBT_FINANCINGCompany Stage

Government & Public Sector, Real EstateIndustries

1,001-5,000Employees

Administrative Assistant at CIM Group

Requirements

Responsibilities

Skills

CIM Group

About CIM Group

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Health Savings Account/Flexible Spending Account

Unlimited Paid Time Off

Paid Vacation

Paid Sick Leave

Paid Holidays

Bereavement Leave

Hybrid Work Options

401(k) Retirement Plan

401(k) Company Match

Paid Parental Leave

Professional Development Budget

Wellness Program

Volunteer Time Off

Risks

Rising interest rates could impact CIM's real estate financing costs.

Remote work trends may reduce demand for CIM's commercial office spaces.

Stricter environmental regulations could increase compliance costs for CIM.

Differentiation

CIM Group focuses on community impact through real estate and infrastructure projects.

The company integrates ESG initiatives into its investment and development strategies.

CIM's diverse expertise spans from due diligence to asset disposition.

Upsides

CIM benefits from increased demand for mixed-use developments in urban areas.

The trend towards sustainable building practices aligns with CIM's ESG focus.

CIM's integration of smart technology attracts tenants and buyers.

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