Administrative Assistant-Crisis Center Unit (CSU) at BrightAI

Indianapolis, Indiana, United States

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Not SpecifiedCompensation

Entry Level & New GradExperience Level

Full TimeJob Type

UnknownVisa

Healthcare, Social ServicesIndustries

Requirements

High school diploma or equivalent
Experience in office administration or a related field is preferred
Ability to manage multiple tasks and maintain organization
Strong communication skills, with the ability to interact effectively with colleagues and visitors
Customer service-oriented with a focus on supporting the needs of the team
Proficient in Microsoft Office and other relevant software
Reliable, responsible, and dependable, with a flexible attitude toward changing priorities
Physical ability to perform sedentary work: exerting up to 10 pounds of force occasionally, repetitive movements of hands, fingers, and arms for typing/writing, sitting most of the time with occasional walking/standing
Ensure adherence to HIPAA and confidentiality requirements at all times

Responsibilities

Maintain office organization and ensure a clean and functional workspace
Manage administrative records, including entering data and completing required documentation
Handle office correspondence, including answering phone calls, relaying messages, and communicating with staff and stakeholders
Order office supplies and oversee equipment maintenance to ensure smooth operations
Schedule meetings and coordinate meeting logistics, including selecting meeting facilities, equipment, and meals for conferences
Take and maintain meeting minutes for mandatory meetings and share them with relevant parties
Ensure accurate data gathering and summarization for meetings or conferences
Keep updated lists of phone numbers, addresses, and colleague contact details
Distribute mail, messages, and correspondence to team members
Assist with administrative record-keeping and ensure all necessary documentation is completed on time

Skills

Key technologies and capabilities for this role

Office AdministrationData EntrySchedulingCustomer ServiceOffice OrganizationPhone HandlingDocumentationRecords ManagementSupply ManagementMeeting Coordination

Questions & Answers

Common questions about this position

What benefits are offered for this Administrative Assistant position?

Benefits include the Employee Assistance Program with 24/7 counseling, legal assistance, and financial consultation at no cost, mileage reimbursement for work functions, employee discounts on hotels, theme parks, attractions, and college tuition, plus a workplace culture focused on employee wellbeing.

Is this Administrative Assistant role remote or onsite?

The position is located in Indianapolis, IN, indicating it is an onsite role.

What skills are required for the Administrative Assistant position?

Key skills include ability to manage multiple tasks and maintain organization, strong communication skills for interacting with colleagues and visitors, customer service orientation, and proficiency in Microsoft Office.

What is the company culture like at BrightAI?

The workplace culture cultivates employee wellbeing, values each individual's humanity, and actively promotes a healthy, joyful workforce.

What makes a strong candidate for this Administrative Assistant role?

Strong candidates are organized, customer service-oriented, passionate about making a difference, with a high school diploma or equivalent and preferred experience in office administration, plus the ability to handle multiple tasks while adhering to HIPAA confidentiality.

BrightAI

Digitizes physical assets for legacy enterprises

About BrightAI

BrightAI transforms traditional industries by digitizing physical assets and processes using technologies like the Internet of Things (IoT), Edge AI, cloud computing, and mobile technologies. The company primarily serves legacy enterprises, helping them modernize their operations to become more competitive in the global market. By quickly integrating its solutions, BrightAI drives immediate improvements in cash flow, creating a cycle of growth and profitability for its clients. The goal is to make digital transformation accessible and affordable for a wide range of businesses.

San Francisco, CaliforniaHeadquarters

2019Year Founded

$14.6MTotal Funding

SEEDCompany Stage

Data & Analytics, Industrial & Manufacturing, AI & Machine LearningIndustries

51-200Employees

Benefits

Remote Work Options

Flexible Work Hours

Risks

Competition from tech giants like Google and Microsoft could overshadow BrightAI.

Rapid technological advancements may render BrightAI's solutions obsolete if innovation lags.

Economic downturns could reduce demand for BrightAI's digital transformation solutions.

Differentiation

BrightAI specializes in digitizing physical assets for legacy enterprises.

The company leverages IoT, Edge AI, and cloud technologies for digital transformation.

BrightAI's solutions create an EBITDA flywheel, driving growth and profitability.

Upsides

BrightAI raised $15M in seed funding to enhance its AI platform.

The rise of 5G technology benefits BrightAI's real-time asset monitoring solutions.

Growing focus on predictive maintenance boosts demand for BrightAI's AI-driven platform.

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