Administrative Assistant at Sysco

Poway, California, United States

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$42,806 – $64,210Compensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Food Distribution, Business ServicesIndustries

Requirements

High School diploma or equivalent
Associates degree or equivalent with some related specialized coursework preferred
At least 4 years of professional administrative support experience in a professional office environment
Certified Professional Secretary (CPS) certification preferred, but not required
Excellent interpersonal and customer service skills with the ability to communicate verbally and in writing with all levels of associates and external parties including customers and vendors
Strong detail and quality orientation
Exceptional written and verbal communication skills; excellent telephone etiquette
Strong planning and organizing skills, impeccable follow-up and exceptional attention to detail
Ability to plan and prioritize workload to meet day-to-day needs
Demonstrate a sense of urgency and the ability to work in a fast-paced environment
Working knowledge of the rules of effective English usage, including subject/verb agreement, tenses, and basic grammar
Maintain confidentiality and exercise discretion concerning confidential and sensitive information
Able to read and comprehend basic instructions, short correspondence, and memos
Strong organization, analytical and follow-up skills
Ability to work on multiple projects concurrently and capable of working with little direct supervision
Proficiency with Microsoft Office Suite/software including Word, Excel, PowerPoint, and Outlook, with an understanding of the use of tables, formatting, formulas, clipart/graphics, presentations, macros, database development, project tracking, etc
Outstanding word-processing skills (50 - 60 wpm) and business writing ability
Accurate and proficient in handling tasks (inferred from context)

Responsibilities

Creates, edits and proofreads communications, documents, spreadsheets, and presentation slides from rough drafts, notes, or a variety of letters, memos, documents, reports, or technical forms (includes handling of confidential information)
Establishes and maintains positive working relationships with contacts both within SBS and Corporate, and at Sysco operating companies, suppliers, and customers
Assists supported leader in staff capacity by coordinating office services such as personnel, budget preparation and control, housekeeping, records control, and special management studies
Schedules conferences, appointments, meetings and travel arrangements for senior staff
Records minutes of meetings or other sessions and composes summaries to ensure that proper and accurate records of discussions and information are available
Reads and screens correspondence daily
Identifies critical issues within identified parameters and prioritizes correspondence
Uses MS Outlook to create and maintain calendars, schedule and organize activities such as meetings and department activities
Utilizes MS Visio to create and maintain org charts, process flows, etc
Assists team with copying, filing, communications, internet research requests, etc
Processes invoices and expense reports for payment
Generates and maintains tracking and/or filing systems as required ensuring information is always organized, up-to-date and available when requested
Anticipates needs and completes special projects as assigned
Performs other support duties as assigned

Skills

Microsoft Outlook

Microsoft Visio

Microsoft Excel

Microsoft PowerPoint

Administrative Support

Document Editing

Calendar Management

Travel Arrangements

Expense Reports

Invoicing

Meeting Minutes

Org Charts

Process Flows

Sysco

Foodservice distribution for restaurants and healthcare

About Sysco

Sysco Corporation specializes in foodservice distribution, primarily serving restaurants, healthcare facilities, and educational institutions. The company offers a variety of products and services, including food items, kitchen equipment, and marketing support, tailored to meet the specific needs of its clients. Sysco differentiates itself from competitors by providing comprehensive solutions, such as the "Restaurants Rising Toolkit" during the COVID-19 pandemic, which helps restaurants adapt to new dining trends. The goal of Sysco is to make running a restaurant easier and more profitable for its clients.

Houston, TexasHeadquarters

1970Year Founded

IPOCompany Stage

Food & AgricultureIndustries

Benefits

Health Insurance

401(k) Retirement Plan

401(k) Company Match

Professional Development Budget

Performance Bonus

Risks

Increased competition from tech-driven solutions could impact Sysco's market share.

Reliance on partnerships for technology advancements may pose risks if results are unmet.

Socially responsible investing trends may pressure Sysco to improve ESG standards.

Differentiation

Sysco offers comprehensive B2B solutions, including food products, equipment, and marketing services.

The company provides flexible payment options and waives delivery minimums for scheduled deliveries.

Sysco's 'Restaurants Rising Toolkit' supports restaurants adapting to new dining trends.

Upsides

Sysco can capitalize on the demand for plant-based and alternative protein products.

The rise of ghost kitchens offers Sysco opportunities for specialized supply chain solutions.

Digital transformation in foodservice allows Sysco to enhance service offerings and engagement.

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