Administrative and Accounting Coordinator at Acadian Asset Management

Lewisville, Texas, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Real Estate, Property ManagementIndustries

Requirements

Proficiency with Microsoft Office Suite (Outlook, Excel, Word)
High school diploma or equivalent
1–3 years of experience in accounts payable, accounts receivable, bookkeeping, or general administrative support (preferred)
Familiarity with Yardi (preferred)
Experience with customer service or front desk reception (preferred)
Associate’s or bachelor’s degree in business, accounting, or a related field (preferred)
Experience working in property management, real estate, or a similar industry (plus)
Experience coordinating events or scheduling (helpful but not required)
Ability to accurately enter invoices, assign GL codes, and perform basic accounting tasks
Comfortable managing digital and physical filing systems
Ability to handle multi-line phone systems and general office equipment
Excellent organizational and time-management abilities, with the ability to prioritize tasks across multiple properties or portfolios
Strong follow-up skills for collections, documentation, and event coordination
Ability to interact positively with tenants, vendors, clients, and internal staff
Strong customer-service orientation, with the ability to handle inquiries and issues politely and effectively
Ability to conduct tours and present spaces professionally

Responsibilities

Accurately enter and general ledger (GL) code all incoming invoices across the Texas, Colorado, and Utah portfolios
Maintain vendor records, including up-to-date Certificates of Insurance (COIs)
Process and verify all new vendor setup documentation to ensure compliance and timely payments
Monitor and ensure timely collection of all tenant accounts
Prepare and send notices for delinquent or late-paying tenants
Record and post all incoming check payments promptly and accurately
Greet and assist all tenants, vendors, and potential new tenants with professionalism and courtesy
Answer and route incoming phone calls and emails to the appropriate personnel
Provide general administrative support to property management staff as needed
Maintain tenant files and Certificates of Insurance to ensure compliance and easy access
Support property management operations through accurate updates in the property management system, including move-ins, move-outs, and contact information
Serve as Special Event Facilitator by coordinating agreements, collecting payments, and maintaining event calendars
Conduct tours of event spaces for potential customers and assist in coordinating event logistics

Skills

Key technologies and capabilities for this role

Accounts PayableAccounts ReceivableGeneral Ledger CodingInvoice ProcessingVendor ManagementCertificates of InsuranceTenant RelationsCollection ManagementReceptionOffice CoordinationMicrosoft Office

Questions & Answers

Common questions about this position

What benefits are offered for this position?

Benefits include paid holiday, sick, and vacation time, health insurance, life insurance, dental insurance, vision insurance, 401k plan, and healthcare spending or reimbursement accounts such as HSAs, FSAs, HRPs, and HRAs.

Is this position remote or on-site?

This is an on-site position.

What skills and experience are required for this role?

Proficiency with Microsoft Office Suite (Outlook, Excel, Word) is required, along with a high school diploma or equivalent. Preferred qualifications include 1–3 years of experience in accounts payable, accounts receivable, bookkeeping, or general administrative support, familiarity with Yardi, and experience with customer service or front desk reception.

What is the company culture like?

The company culture is defined by its unwavering commitment to integrity, empowerment, respect, teamwork, innovation, and exceptional customer service.

What makes a strong candidate for this position?

A strong candidate will have proficiency in Microsoft Office Suite, 1–3 years of experience in accounting or administrative support, familiarity with Yardi, and customer service experience, plus an associate’s or bachelor’s degree in business or accounting.

Acadian Asset Management

Global investment management using quantitative strategies

About Acadian Asset Management

Acadian Asset Management specializes in quantitative investment strategies, using mathematical models and data analysis to guide their investment decisions. They primarily serve institutional clients, such as pension funds and foundations, and focus on equities and other asset classes in both developed and emerging markets. Their systematic approach employs computer algorithms to analyze large amounts of financial data, helping to identify investment opportunities and manage risks effectively. This method aims to achieve higher returns compared to traditional investment strategies. Acadian generates revenue through management fees based on assets under management and performance fees linked to investment success. Additionally, they prioritize corporate social responsibility, engaging in community initiatives and promoting diversity, equity, and inclusion within their organization. Their goal is to deliver superior investment performance while positively impacting the community.

Boston, MassachusettsHeadquarters

1986Year Founded

VENTURE_UNKNOWNCompany Stage

Quantitative Finance, Financial ServicesIndustries

201-500Employees

Benefits

Hybrid Work Options

Professional Development Budget

Risks

Competition from firms like Two Sigma could erode Acadian's market share.

Passive investing trends threaten Acadian's active management model.

Regulatory scrutiny on algorithmic trading may impact Acadian's operations.

Differentiation

Acadian uses sophisticated analytical models for active stock selection.

Their proprietary database covers over 40,500 securities in 100+ markets.

Acadian offers customized investment management solutions for institutional clients.

Upsides

Increased interest in ESG investing aligns with Acadian's sustainability commitment.

AI-driven strategies enhance Acadian's quantitative model capabilities.

Growing demand for customized solutions benefits Acadian's tailored services.

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