Vendor Master & Controls Manager at Merit

Irving, Texas, United States

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Not SpecifiedCompensation

Senior (5 to 8 years), Expert & Leadership (9+ years)Experience Level

Full TimeJob Type

UnknownVisa

HVAC, Shared Services, Accounts PayableIndustries

Requirements

Expertise in vendor lifecycle management, including onboarding, changes, and deactivation
Knowledge of compliance processes (W-8/W-9, OFAC, bank account verification, TIN checks) to prevent fraud
Experience in AP control environment, governance, and policy enforcement across multi-business units and regions
Proficiency in deploying scalable frameworks, analytics, exception monitoring tools, and automation
Ability to manage helpdesk operations, SLAs, escalation paths, case management, and root-cause analytics
Skills in statement reconciliations, variance resolution, and KPI reporting/dashboards
Capability to oversee AP close processes, subledger accuracy, reconciliations, and cross-functional coordination
Leadership experience managing teams (Vendor Master & Onboarding, Vendor Relations, AP Governance & Close)
Understanding of ERP systems, segregation of duties, and secure master data access
Strategic focus on scalability, continuous improvement, M&A onboarding support, and growth without proportional headcount increases

Responsibilities

Oversee vendor onboarding, change, and deactivation processes per policy
Maintain control documentation, evidence tracking, and approval hierarchies for vendor data changes
Ensure segregation of duties and secure master data access within ERP
Lead AP helpdesk operations, case resolution, SLA tiers, and escalation paths
Build and maintain self-service portal and knowledge base for vendor and user experience
Analyze inquiry trends and drive process improvements to reduce recurring issues
Oversee vendor statement reconciliations for liability completeness
Partner cross-functionally to investigate/resolve variances and open items
Provide visibility into unreconciled balances and aged items via dashboards and KPI reports
Own AP monthly/quarterly close cadence, including subledger locks, aging review, and accrual readiness
Collaborate cross-functionally to resolve audit findings and implement corrective actions
Publish compliance dashboards and report on key controls and policy adherence
Define and enforce enterprise-wide vendor master policies, standards, and approval workflows
Implement vendor validation processes for data integrity and compliance
Build unified AP helpdesk and case management model
Deploy analytics and exception monitoring for duplicates, fraud, and noncompliance
Standardize AP close calendar, subledger lock procedures, reconciliations, and handoffs
Leverage automation for continuous improvement and scalability

Skills

Key technologies and capabilities for this role

Vendor Master ManagementVendor OnboardingAP GovernanceData IntegrityComplianceW-8/W-9 ValidationOFAC ChecksBank Account VerificationTIN ChecksStatement ReconciliationsClose GovernancePolicy EnforcementWorkflow Management

Questions & Answers

Common questions about this position

What is the location for this Vendor Master & Controls Manager role?

The position is located in Irving, TX.

What teams does this role manage?

The role manages the Vendor Master & Onboarding Team, Vendor Relations Team, and AP Governance & Close Team.

What are the key responsibilities in vendor master management?

Responsibilities include overseeing vendor onboarding, change, and deactivation processes, maintaining control documentation and approval hierarchies, and ensuring segregation of duties and secure master data access within ERP.

What is the company culture like at Meriton?

Meriton fosters a team environment that believes in big ideas, doing great work, and building careers that matter, with a focus on driving HVAC innovation and strengthening operations for partners and people.

What salary or compensation is offered for this position?

This information is not specified in the job description.

Merit

Software solutions for government programs

About Merit

Merits.com offers software solutions for large-scale government programs, focusing on public sector needs such as state service agencies and emergency response teams. Their platform connects systems, manages workflows, and provides analytics, ensuring quick deployment and high security through Snowflake Data Cloud. In emergencies, they assist first responders, while also helping employment agencies connect job-seekers with opportunities and state agencies streamline services. The goal is to enhance the efficiency of government programs, ensuring compliance with regulations and supporting economic growth.

Sunnyvale, CaliforniaHeadquarters

2016Year Founded

$76.4MTotal Funding

SERIES_BCompany Stage

Data & Analytics, Government & Public Sector, Enterprise Software, DefenseIndustries

51-200Employees

Benefits

Health, dental, vision, life, & short-term disability insurance

Parental leave

Flexible work

Unlimited PTO

Paid holidays

Risks

Rising competition in GovTech could threaten Merit's market share.

State contract reliance exposes Merit to political and budgetary changes.

Rapid tech changes require Merit to innovate continuously to stay competitive.

Differentiation

Merit's SwaS model accelerates government program transformation, achieving 95% customer satisfaction.

The platform offers secure, real-time verification for licenses and eligibility status.

Merit combines technology with on-ground support for emergency response and workforce revitalization.

Upsides

Growing demand for digital identity verification boosts Merit's market potential.

Government funding expansion for workforce programs aligns with Merit's solutions.

Increased focus on disaster preparedness enhances demand for Merit's emergency technology.

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