Transmission Project Coordinator at American Electric Power

Tulsa, Oklahoma, United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Utilities, Energy, Electric PowerIndustries

Requirements

Bachelor's degree in Accounting, Business, Real Estate, Construction Management from an accredited college, or related field
Minimum 2 years of work experience

Responsibilities

Coordinate project team activities supporting Right of Way (ROW) Supervisors, including developing, monitoring, and maintaining project schedules and budgets on multiple right of way projects (e.g., survey, right of way acquisition, damage settlement during construction)
Communicate frequently with appropriate personnel to keep abreast of project status
Create and update project status reports, including monitoring and updating schedules
Work with supervisors and managers to monitor work allocation
Conduct meetings and collaborate with individuals and teams to ensure on-time and on-budget execution of the ROW aspect of the project
Provide status of each project, administer schedules and reports, and assist with other administrative areas for projects and daily right of way management operations
Track ROW performance on projects, including monitoring financial and labor usage for teams
Provide reporting and metrics regarding workload and performance for use by management
Monitor and provide status reports regarding ROW deliverables
Perform project analysis and other support to ROW Supervisor, ROW Manager, ROW Director, and others as needed
Coordinate project meetings (including strategy/project planning, informational bid, kick-off, close-out meetings)
Keep the ROW schedule synchronized between systems and teams
Work across functions and assist teams in resolving issues
Provide planning reports regarding schedules and budgets
Track performance and publish metrics throughout the project lifecycle
Assist Project Leads with cost tracking/analysis, budget tracking, budget variance monitoring and reporting, budget projections, forecasts of project spending and cash flows
Become familiar with and coordinate the work order process related to a project from creation through closing, including work order analysis reports, preparing journal entry reclassifications, and completing the Major Plant In Service Report
Communicate with Contractors on various items (UVLs, invoices, contracts, proposals, Affidavit of Completion (AOC), release of retention, permits, etc.)
Write work releases, payment authorizations, and invoice processing when other groups are not responsible
Create contract requisitions, provide assistance with bid documents, bid evaluations, analysis of bid results, awarding of contracts, processing change orders, and tracking Contractor costs
Reconcile/monitor trust accounts and assist in preparing supporting Agreements
Work with Transmission Asset Performance (TAP) and accounts payable to resolve departmental and land rights accounting issues
Work with project team members on project activities; communicate with planning, project coordinators, project managers, and engineering
Support the Supervisor and ROW Project Leads in the preparation and updating of Project Lifecycle Management Process (PLMP) documents, ROW Outsourcing documents, checklists, etc
Track and analyze project costs using various reporting systems; advise of project costs and notify ROW Supervisor when the project is approaching 100%
Become familiar with scheduling techniques/technologies to enhance AEP's position and ability to monitor work progress

Skills

Key technologies and capabilities for this role

Project CoordinationSchedule ManagementBudget MonitoringProject ReportingPerformance MetricsROW ManagementTeam CollaborationStatus ReportingProject MeetingsFinancial Tracking

Questions & Answers

Common questions about this position

What is the employment type for this Transmission Project Coordinator position?

This is a full-time position.

Is this Transmission Project Coordinator role remote or office-based?

This information is not specified in the job description.

What key skills are needed for the Transmission Project Coordinator role?

Key skills include coordinating project team activities, developing and monitoring project schedules and budgets, communicating with personnel, creating status reports, and tracking financial and labor usage.

What is the company culture or work environment like for this role?

This information is not specified in the job description.

What makes a strong candidate for the Transmission Project Coordinator position?

Strong candidates will have experience coordinating moderately complex project activities under general supervision, including schedule and budget management, cross-functional collaboration, performance tracking, and financial analysis for ROW projects.