Trade Show & Event Marketing Coordinator at Asset Living

United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Marketing, EventsIndustries

Requirements

Bachelor’s degree in Marketing, Business, Communications, Event Management, or a related field
2–5 years of experience coordinating trade shows and corporate events of varying size and scale
Experience supporting both small tactical events and high-profile national trade shows
Proven experience with logistics, vendor negotiation, budget tracking, and on-site coordination
Strong project management skills, with familiarity in tools like Wrike, Asana, or Trello
Proficiency in Salesforce, Microsoft Word, Excel, PowerPoint, and Outlook
Knowledge of exhibit design, promotional merchandise, signage production

Responsibilities

Plan and manage logistics for 150+ small-scale trade shows and industry events annually
Lead execution of large, high-visibility events in partnership with the Industry Principal
Oversee venue selection, travel coordination, booth setup, catering, shipping, and hospitality
Schedule and support client-facing activities such as lunches, dinners, and happy hours
Maintain run-of-show documents, timelines, and calendars for flawless execution
Act as the primary point of contact for all event coordination phases
Provide logistical direction and brand alignment to on-site teams
Manage procurement, inventory, and shipping of promotional materials
Coordinate sponsorship deliverables and collaborate with Creative team for on-brand execution
Partner with Industry Principal and marketing leadership to align event strategy with brand goals
Collaborate with sales, operations, field teams, creative, and communications for staffing and messaging
Maintain centralized events calendar and track campaign deliverables
Manage relationships with booth fabricators, logistics providers, and staffing agencies
Negotiate contracts and ensure vendor deliverables meet brand standards and timelines
Maintain quality control across booth displays, signage, swag, and marketing materials
Oversee sourcing, ordering, and fulfillment of branded swag for events and internal needs
Ensure promotional items are cost-effective, timely, and brand-aligned
Own the event and trade show budget, tracking expenses in Salesforce
Prepare expense reports, reconcile invoices, and ensure accurate payments
Analyze ROI and stakeholder feedback to support future planning
Maintain and optimize event management systems for seamless execution
Create documentation, templates, and SOPs to streamline workflows
Track data across events and support broader marketing initiatives
Monitor industry trends and competitive landscape for event opportunities

Skills

Key technologies and capabilities for this role

Event PlanningLogistics ManagementTrade Show CoordinationVenue SelectionTravel CoordinationBooth SetupShipping ManagementProcurementInventory ManagementCross-Functional CollaborationProject CoordinationSponsorship Management

Questions & Answers

Common questions about this position

What is the pay rate for the Trade Show & Event Marketing Coordinator position?

The pay rate is $25 - $32 per hour.

Is this position remote, and what are the travel requirements?

The position is remote in the United States with a Monday–Friday schedule from 8:00 AM–5:00 PM and up to 30% travel for on-site event support.

What key skills are required for this role?

The role requires being highly organized, detail-oriented, thriving in a fast-paced environment, and a proactive problem-solver with strong project coordination skills.

What is the work environment like at Valet Living?

The work environment is fast-paced, collaborative, and cross-functional.

What experience makes a strong candidate for this position?

A strong candidate is a master of logistics who excels at coordinating high-volume events, managing trade shows, optimizing strategies, and delivering flawless execution in a fast-paced setting.

Asset Living

Third-party property management for housing

About Asset Living

Asset Living specializes in managing various types of residential properties, including multi-family housing, campus housing, and affordable housing throughout the United States. The company provides a wide range of property management services, which encompass daily operations, maintenance, leasing, marketing, and financial management. This comprehensive approach helps property owners enhance their investments and achieve high occupancy rates. Unlike many competitors, Asset Living has a strong focus on diverse housing segments, allowing them to cater to different community needs effectively. With over 35 years of experience and a reputation for reliability, Asset Living aims to create thriving communities while delivering exceptional value to clients.

Houston, TexasHeadquarters

1986Year Founded

GROWTH_EQUITY_VCCompany Stage

Real EstateIndustries

501-1,000Employees

Risks

Rising interest rates may reduce demand for multi-family and affordable housing management.

Remote work trends could decrease demand for student housing management services.

Prefabricated construction trends may disrupt traditional property management models.

Differentiation

Asset Living is ranked No. 1 in student housing management for 14 years.

The company manages a diverse portfolio, including multi-family, student, and affordable housing.

Asset Living offers comprehensive property management services, enhancing client investment returns.

Upsides

Asset Living achieved a 95% occupancy rate in student housing, surpassing industry averages.

The company has a strong national presence, managing 100,000 units and 133,500 beds.

Asset Living's fundraising efforts align with social causes, enhancing its community reputation.

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