Temporary Production Coordinator at Sotheby’s

London, England, United Kingdom

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Art, Luxury Goods, AuctionsIndustries

Requirements

A minimum of 2 years’ practical administrative experience at an international auction house
Background in art history, or an interest and willingness to learn about fine and decorative art
Educated to graduate standard, ideally with a BA or MA in the History of Art
Computer literate (MS Excel, Word and PowerPoint; Photoshop desirable), with advanced Excel skills essential
Practical knowledge of the Sotheby’s valuation system (advantage)
Knowledge of Sotheby’s services, corporate culture and departments
Good photography skills
Fluent English (oral and written); a second European language (advantage)
Ability to communicate professionally and confidently, both verbally and in writing
Excellent client service skills (diplomacy, sensitivity, maturity, self-assurance and discretion)
Organised and methodical approach to work with high attention to detail
Ability to work under pressure, coordinate a busy schedule, prioritise workload and meet tight deadlines
Self-motivated, able to work effectively alone using own initiative and as part of a team
Commercial awareness and business acumen, with demonstrable numerical and analytical skills
Resourceful problem solver, utilising resources and information effectively
Flexible

Responsibilities

Supporting the Head of Department, Head of Production, Valuations Managers and Specialist Departments as required
Logging and dealing with all valuation enquiries, directing them as appropriate
Coordinating the receipt of work from experts, typing, processing and formatting work, extensive proofreading, issuing invoices, ensuring valuations are produced to the highest standard of accuracy and in a timely manner, meeting demanding deadlines
Creating spreadsheets and providing data analysis when required
Arranging valuation visits, booking travel as required, ensuring the team receives the brief and working notes in good time
Accompanying Valuations Managers on client visits as required
Creating bespoke valuations at the Managers’ request
Liaising closely with specialist departments, Client Development, Tax & Heritage, Proposals, and the wider Business Development division, sharing relevant information regarding clients, their collections, and combined projects
Maintaining and updating all valuation databases, spreadsheets, priority lists, keeping extensive data records current
Coordinating diaries and all associated valuation paperwork for internal meetings such as live reviews, taking notes, writing up memos and maintaining organised files
Maintaining complete client confidentiality at all times, adhering to GDPR requirements and all internal compliance surrounding clients and their personal information
Providing excellent levels of client service in line with corporate standards, acting as an ambassador for Sotheby’s in both manner and appearance

Skills

Excel

Data Analysis

Proofreading

Administrative Coordination

Invoice Processing

Travel Booking

Client Liaison

Sotheby’s

Auction house for fine art

About Sotheby’s

Sotheby's is a global auction house that specializes in selling fine art, luxury items, and collectibles through live and online auctions, as well as private sales. The company provides online estimates to help sellers determine the value of their items, which is a key differentiator from competitors. Sotheby's holds auctions in major cities worldwide, attracting a diverse audience and ensuring a competitive market for high-end items. The goal is to connect buyers and sellers in the luxury market while offering a personalized and discreet experience.

New York City, New YorkHeadquarters

1744Year Founded

$4MTotal Funding

POST_IPO_EQUITYCompany Stage

Real Estate, Consumer GoodsIndustries

1,001-5,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Vacation

Paid Sick Leave

Paid Holidays

401(k) Company Match

Professional Development Budget

Risks

NFT market volatility poses financial risks for Sotheby's digital collectibles sales.

Recent staff layoffs indicate potential financial instability or auction performance downturn.

The $100 million Breuer building acquisition could strain financial resources if unprofitable.

Differentiation

Sotheby's offers both live and online auctions, catering to diverse client preferences.

The company provides private sales for clients seeking privacy and exclusivity in transactions.

Sotheby's expertise in valuing rare items attracts high-end collectors and investors.

Upsides

Sotheby's collaboration with The Luxury Group offers unique luxury auction experiences.

The acquisition of the Breuer building enhances Sotheby's brand and auction venue prestige.

Sotheby's acceptance of cryptocurrency payments attracts crypto-wealthy buyers.

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