Staff Specialist III - Administrative at ONEOK

Tulsa, Oklahoma, United States

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Not SpecifiedCompensation

Senior (5 to 8 years)Experience Level

Full TimeJob Type

UnknownVisa

Energy, Midstream, Oil & GasIndustries

Requirements

Associate's Degree in office administration or an equivalent combination of formal education and job related experience
10 or more years related work experience providing administrative support to one or more executives preferred
Knowledge of organizational structures and terminology used in a corporation and its business segments
Skills in composing and preparing professional correspondence and reports
Skills in operating most standard office equipment
Skills in reviewing and interpreting general ledger accounts
Skills in Microsoft Office Suite with advanced proficiency in Word, Excel and PowerPoint
Skills in basic mathematical functions, including application of decimals and percentages
Skills in planning and executing conferences and meetings
Ability to maintain strict confidentiality with sensitive information
Ability to communicate and/or exchange information effectively
Ability to interpret and/or administer policies and procedures applicable to position
Ability to advise and direct effectively
Ability to develop and maintain physical and/or electronic filing systems
Strong communication skills, ability to manage competing priorities, and advanced PowerPoint with moderate to advanced Excel proficiency

Responsibilities

Provide administrative support to a small team of Leaders in the Commercial Crude Business Segment, including managing calendars, coordinating meetings and travel, preparing presentations (PowerPoint/Excel), handling correspondence, and analyzing data
Support quarterly team meetings, monthly Lunch & Learns, biannual 1:1s, and client event coordination
Provide administrative support for a senior executive or group of executives traveling to conferences, including travel coordination with company pilots, transportation, lodging, catering, meal planning, meeting logistics and presentation preparation
Provide support for meetings (quarterly employee and quarterly officer), including presentation preparation, logistics, catering, transportation and lodging
Provide guidance and/or assistance to executives, corporate directors, governmental/regulatory officials, stockholders, customers, employees and others concerning executive schedules, dissemination of confidential and sensitive information, special requests or activities, and corporate policies and procedures
Answer executive phones, assessing caller needs and determining required action
Receive, open and route correspondence; disseminate requests for information or assistance related to invoices, news releases and correspondence to ensure timely follow-up
Read, interpret, process, edit and/or prepare correspondence and reports using applicable software, including executive’s personal correspondence, speeches/presentations to civic and industry groups, business and stockholder correspondence, invoices and expenses, and special projects