Responsibilities

The Senior Specialist, Global Meetings will manage full-service convening logistics, including planning and executing internal meetings and events for 5-80 staff, board members, and volunteers, ensuring seamless logistics and adherence to contractual obligations; develop project timelines and guide staff organizers through the travel and event planning process; manage a $1M+ budget for internal meetings and events, preparing detailed line-by-line proposals, tracking expenses, and reconciling invoices; assess organizer needs and provide expert recommendations on global destinations, hotels, venues, and logistical support solutions; assist attendees with flight arrangements and visa needs, ensuring smooth travel experiences; coordinate and manage hotel rooming lists, ensuring accurate assignments, special requests, and smooth check-in/check-out experiences; maintain transparent, proactive communication with organizers, travelers, vendors, and the travel team; oversee financial and deliverable obligations with contracted venues and hotels, ensuring compliance and service quality; work closely with the travel team to support additional travel-related workloads, including ticket reservations, ad-hoc meeting needs, and responding to travel inquiries; and provide comprehensive onsite event support, applying creative, resourceful problem-solving for international travel and event challenges.