Procurement Specialist - Contract at Ecolab

Mississauga, Ontario, Canada

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Hospitality, Institutional Cleaning, Industrial MaintenanceIndustries

Requirements

High School diploma
2 – 4 years previous related experience (supply chain, purchasing, inventory, logistics)
Strong computer skills including experience with SAP, MS Excel, MS Outlook
No immigration sponsorship available
Preferred Qualifications
Post secondary degree or diploma
Additional education/courses in logistics, inventory, purchasing or a related field
Excellent interpersonal and communication (written and verbal) skills
Ability to interact effectively with others, provide guidance and constructive feedback with tact and diplomacy
Good organizational skills and high attention to detail
Ability to prioritize multiple projects and adjust workload accordingly
Ability to work effectively with minimal supervision, showing initiative, good judgement and superior decision making skills
Data analysis skills and problem solving skills
Resourceful and continuous improvement focus
Ability to work well

Responsibilities

Manage supplier relationships and proactively update management on any issues with vendors
Proactively communicate with vendors and internal and external customers to ensure orders and dates are understood
Coordinate with production planner to assess future production needs; balance available space with ongoing production requirements
Process timely orders of materials and packaging to meet the production plan
Order stock supplies and materials as per MMO guidelines, aiming for full trailer loads
Place rush orders and arrange for carrier pickups in emergency situations
Review and order non-stock supplies as per guidelines, or as requested, including office supplies
Expedite deliveries by contacting vendors for no-shows and late deliveries with a focus to improve quality and service; log issues on system
Procure finished goods, subcontracted drop shipments, supplies and services to be shipped to Ecolab warehouses, watching inventory levels and vendor lead times
Monitor finished goods and assess needs compared to inventory
Ensure that all purchases are properly approved and are consistent with Company policies and procedures
Ensure vendors are approved and appropriate controls are in place for order process
Confirm the arrival of urgent shipments
Report service and quality issues by issuing incident reports
Request/Follow up with vendors on outstanding Proofs of Delivery
Communicate with Planner on delivery issues/problems pertaining to components or materials delivery
On a daily basis, check raw materials held at vendor to be released
On a daily basis, check drums and bottles; keep floor stock to a minimum while covering production
Resolve transfer issues with off site inventory warehouse
Maintain electronic filing system to provide accurate and organized material and documentation for department, including vendor files
Ensure invoices coded appropriately for payment

Skills

Key technologies and capabilities for this role

ProcurementSupplier ManagementMaterials OrderingVendor CommunicationInventory ManagementProduction PlanningAccounts PayableExpediting DeliveriesPurchase Approval

Questions & Answers

Common questions about this position

What is the employment type and duration for this Procurement Specialist role?

This is a full-time 18-month contract position.

Is this role remote, and what is the location?

The position is located in Mississauga, ON, with some opportunity to work a hybrid schedule based on business needs. It primarily works in an office setting with occasional requirements to enter the plant/warehouse.

What are the key responsibilities or skills needed for this role?

Key responsibilities include managing supplier relationships, processing timely orders of materials and packaging, expediting deliveries, monitoring inventory levels, and ensuring purchases follow company policies.

What is the company culture like at Ecolab?

Ecolab values sustainability, drives a safety-focused culture, and has been recognized as one of the most ethical companies in the world.

What makes a strong candidate for this Procurement Specialist position?

Strong candidates will have experience in supplier management, inventory coordination, order processing, and issue resolution, with the ability to communicate effectively with vendors and internal teams while adhering to company policies.