Payroll Specialist

Location Type: Remote Employment Type: Full-time

Position Overview

Keeper is seeking a detail-oriented and motivated Payroll Specialist to support our global payroll operations. This is a 100% remote position from select locations, with an opportunity for a hybrid schedule for candidates based in the Chicago, IL metro area.

Keeper's cybersecurity software is trusted by millions of people and thousands of organizations globally, available in 21 languages and sold in over 120 countries. Join one of the fastest-growing cybersecurity companies and be responsible for end-to-end payroll processing across multiple U.S. states and international jurisdictions.

About the Role

As our Payroll Specialist, you will assist with payroll processing, reporting, and compliance tasks using ADP and other internal systems. This role will ensure timely, accurate payroll execution, maintain compliance with international, federal, state, and local regulations, and optimize our systems and processes as we continue to grow. You’ll be the go-to expert on payroll and a key partner to HR, Finance, and Legal.

Responsibilities

• Process bi-weekly and monthly payrolls for U.S. and international employees (Ireland and Japan).
• Ensure compliance with multi-state and multi-country tax laws and labor regulations.
• Administer off-cycle payrolls, bonuses, commissions, and equity-related transactions.
• Stay current on global and U.S. state-specific payroll regulations, tax laws, and reporting requirements.
• Collaborate with internal and external auditors for payroll-related audits.
• Ensure accurate filings of payroll taxes and year-end documents (e.g., W-2s, 1099s, T4s, etc.).
• Manage and optimize the ADP payroll platform, working closely with HR and Finance to ensure accurate data.
• Identify and implement process improvements and automation opportunities.
• Partner with People Operations, Finance, and Legal on payroll policy, benefits, and employee mobility.
• Support international hiring and expansion from a payroll perspective.
• Serve as a trusted advisor to employees on payroll-related inquiries.

Requirements

• Experience: 2–4 years of relevant experience in payroll, accounting, finance operations, or data analytics.
• Payroll Processing: Experience processing multi-state and/or international payrolls.
• Technical Skills:
  • Advanced proficiency in Microsoft Excel and strong data analysis capabilities.
  • Familiarity with payroll systems such as ADP, Gusto, Rippling, Deel, or Papaya Global.
  • Prior experience working within an HRIS platform is strongly preferred.
  • ADP Workforce Now experience is preferred.
  • Strong computer skills, with Google Workspace proficiency preferred.
• Industry Experience: Payroll experience in a SaaS, tech, or high-growth environment is a plus.
• Knowledge:
  • Knowledge of payroll tax compliance is a significant advantage, though not required.
  • A general understanding of U.S. employment laws as they relate to payroll is preferred.
• Soft Skills:
  • Ability to manage sensitive or confidential information with discretion.
  • Effective written and verbal communication skills.
  • High degree of accuracy and attention to detail under pressure.
  • Ability to work independently while also collaborating effectively across teams.
• Education: Bachelor’s degree in Business, Accounting, or a related field.

About Keeper

Keeper Security is transforming cybersecurity for people and organizations globally. Keeper’s intuitive solutions are built with end-to-end encryption to protect every user, on every device, in every location. Our zero-trust privileged access management platform deploys in minutes and seamlessly integrates with any tech stack to prevent breaches, reduce help desk costs, and ensure compliance. Trusted by millions of individuals and thousands of organizations, Keeper is the leader for password, passkey and secrets management, privileged access, secure remote access, and encrypted messaging. Learn how our zero-trust and zero-knowledge solutions defend against cyberthreats at KeeperSecurity.com.