Operations Construction Coordinator at Prologis

Nashville, Tennessee, United States

Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Logistics, Construction, Real EstateIndustries

Excellent communication and interpersonal skills, with a strong ability to build and maintain relationships with internal and external customers, team members, and external partners
Strong organizational and time management skills, with the capacity to prioritize tasks and meet deadlines, with a sense of urgency and follow-through
Manage workload independently with minimal oversight
Good mathematical and analytical skills
Proficient knowledge of Microsoft Office Suite (e.g., Word, Excel, PowerPoint, Outlook) and Smartsheet
Positive, proactive work ethic and attention to detail
Show tact, discretion, confidentiality and good judgment in handling sensitive and confidential matters and documentation
Demonstrated abilities to prioritize and manage multiple assignments in a fast-paced environment to meet deadlines with efficiency and accuracy
Requires a High School Diploma or General Education Degree (GED)
Preferred: 3+ years of experience in project coordination or administrative support; construction project coordination is preferred
Experience as construction project coordination is preferred
Valid driver’s license
Knowledge of construction terms, scheduling, and planning concepts

Draft and edit all relevant project information, process for party signatures, and enter all contracts, addendums, and change orders for make-readys, tenant improvements and major capital construction projects into PeopleSoft and Forecast Manager
Review and enter invoices into PeopleSoft
Review and maintain contractor insurance files and solicit updates as required before payment
Ensure costs are coded correctly and are in-line with the corresponding contract – including communicating with the contractor, subcontractor, vendors and/or consultants to understand appropriate costing and coordinating with the OCM team
Maintain the project filing directory on Box and DRS, ensuring contracts, invoices, drawings, and all other required documents are being uploaded and maintained
Act as primary point of contact for projects on accounting processes and procedures. Educate contractors on Prologis accounting process requirements
Prepare monthly expense reports and assist with travel arrangements and other administrative support requests for the Nashville and Austin team
Coordinate customer notifications with Real Estate & Customer Experience Teams
Conduct site visits or inspections as needed, reporting any issues or progress updates to the OCMs
Participate in project meetings, take detailed notes, and distribute minutes to relevant stakeholders
Other duties as assigned