Onboarding & I9 Compliance Specialist

United States

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Biotechnology, Staffing and RecruitingIndustries

Requirements

High school diploma or equivalent is required, with an Associate's or Bachelor's degree in Human Resources or Business Administration preferred. Candidates should have 1-2+ years of experience in HR administration, onboarding, or a related role with compliance and data management responsibilities, preferably in a high-volume setting. Proficiency with onboarding platforms like Workbright, GSuite, Intercom, and Slack is necessary, along with a solid understanding of I9 regulations and acceptable documents for employment verification. Strong attention to detail, problem-solving, communication, organizational, integrity, and adaptability skills are essential.

Responsibilities

Oversee the review and verification of I9 forms and supporting documents for new hires, ensuring strict adherence to federal regulations and internal standards. Manage I9 review queues within the onboarding platform, prioritizing tasks for timely processing and executing appropriate actions based on document validity. Communicate effectively with new hires regarding document issues and provide clear guidance for resolution. Identify and resolve discrepancies in submitted I9 forms and supporting documentation, collaborating with internal teams to address complex onboarding issues and maintain accurate new hire data across HR systems. Apply knowledge of I9 requirements and W2 onboarding processes to guide decision-making and stay informed on regulatory updates to ensure ongoing compliance.

Skills

I9 compliance

HR administration

Onboarding

Document review

Data management

Workday

GSuite

Intercom

Slack

W2 processes

Attention to Detail

Problem Solving

Communication

Instawork

Connects businesses with vetted hourly workers

About Instawork

Instawork connects businesses with over 5 million vetted short-term, seasonal, and temp-to-hire workers through its online platform. It primarily serves companies looking for hourly workers, offering a solution that is more efficient than traditional staffing agencies. The platform features an intelligent matching system that pairs businesses with suitable workers from its extensive database, supported by a rigorous vetting process to ensure reliability. This has led to a high demand for Instawork's workers, with 93% of businesses wanting them to return and a low 2% no-show rate. Businesses can view worker profiles and experience before they pick up shifts, and those looking for full-time employees can also search and hire from the database. Instawork generates revenue by charging businesses for connecting them with workers, and its importance grew during the pandemic, solidifying its market position.

San Francisco, CaliforniaHeadquarters

2015Year Founded

$144MTotal Funding

SERIES_DCompany Stage

Consulting, Consumer SoftwareIndustries

1,001-5,000Employees