Office Manager – London Office at Prologis

London, England, United Kingdom

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Not SpecifiedCompensation

Junior (1 to 2 years), Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Logistics, Real EstateIndustries

Requirements

Strong administrative and organization skills
Highly adaptable and flexible
Customer centric
Positive attitude and creative thinker
Problem solving, pro-active, hands-on mentality
MS Office (Word, Excel, PowerPoint, Outlook)
Strong communication skills
Flexible with time, able to start early and take breaks later in the day
Knowing the local area is helpful for quick restaurant bookings or finding venues
Enjoys researching and can adapt quickly when plans change

Responsibilities

Function as the first point of contact for visitors and guests, ensuring a welcoming and professional experience
Manage meeting room bookings, catering, and refreshments for internal and client meetings
Host breakfast and lunch meetings, prepare rooms, and handle clean-up afterward
Coordinate post, deliveries, and general office queries
Open the office for early meetings when required
Oversee daily office operations, including vendor contracts, maintenance, and building management
Manage health and safety compliance, ensuring policies and procedures are followed
Order office supplies, restock kitchens, and maintain all kitchen appliances and shared spaces
Support IT and video conferencing setup, resolving minor technical issues when needed
Manage office security systems, including access fobs, doors, and cameras
Review and arrange preferred hotel rates for business travel
Coordinate business events such as Impact Day and other office-wide initiatives, venue research, and bookings
Work closely with SST in Solihull to align on processes and support
Provide direct support to the CD&L Team and the Head of Life Science, Andrew Blevins
Manage calendars, schedule meetings, and coordinate travel
Arrange flights, accommodation, taxis, and prepare travel itineraries and meeting agendas
Prepare documents, PowerPoint presentations on request
Manage expenses for the London office and Andrew Blevins
Support new hire onboarding and ensure smooth day-one experiences
Organize team lunches, events, and visits from EU and US executives
Keep office policies updated and ensure smooth communication across teams
Stay flexible with hours to support early meetings and business needs