Office Manager at Loop

Chicago, Illinois, United States

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Supply Chain, Logistics, TechnologyIndustries

Requirements

Experience in an office manager, service or hospitality setting
Experience in a fast-paced and dynamic environment
Strong communication skills and enjoyment of problem-solving
Ability to balance eagerness to learn with execution
Team player excited about being an early employee at a fast-paced, fast-growing company
Available for onsite role in the Chicago office
Bachelor’s or equivalent degree preferred

Responsibilities

Maintain the CHI office, including technology, food/beverage offerings, space maintenance and upgrades, and furnishing
Facilitate all internal and external visitors in CHI, including employees, prospective employees, clients and prospective clients, vendors, and building personnel
Champion Loop’s values and build culture in the CHI office through team-building events, meals, after-hour events, and in-person activities
Assist in hiring activities by facilitating onsite interviews, managing scheduling and prioritization of hiring, and pipeline management alongside hiring managers
Partner with Loop leadership on strategic projects including full team and subteam offsites, conferences, and customer visits
Schedule interviews including appropriate rooms or Zoom/remote meetings for SF & NYC
Schedule, track, and pay office vendors (e.g., food) for SF & NYC
Schedule maintenance requests using approved vendors for SF & NYC
Coordinate major office deliveries with a local office champion (e.g., furniture) for SF & NYC
Champion Loop’s values and build culture in SF & NYC offices through coordinating team-building events, meals, after-hour events, and in-person activities with the local Office Champion
Manage weekly food and beverage restocks, coordinate weekly lunch orders, and handle ad-hoc supply requests for SF & NYC
Facilitate all internal and external visitors in SF & NYC, including employees, prospective employees, clients and prospective clients, vendors, and building personnel

Skills

Key technologies and capabilities for this role

Office ManagementFacilities ManagementEvent PlanningTeam BuildingVisitor ManagementSchedulingInterview CoordinationVendor ManagementCulture Building

Questions & Answers

Common questions about this position

Is this Office Manager role remote or onsite?

The role is onsite in Chicago with additional remote support responsibilities for SF and NYC offices.

What experience is required for the Office Manager position?

Candidates need experience in an office manager, service or hospitality setting, plus experience in a fast-paced and dynamic environment. Strong communication skills and enjoyment of problem-solving are also essential.

What does the Office Manager do to build company culture?

The role involves championing Loop’s values and building culture through team-building events, meals, after-hour events, and in-person activities in the CHI office and coordinating them remotely for other offices.

What is the salary or compensation for this role?

This information is not specified in the job description.

What makes a strong candidate for the Office Manager role?

Strong candidates have office management, service, or hospitality experience in fast-paced environments, excel in communication and problem-solving, and can handle both onsite duties in Chicago and remote support for other offices.

Loop

Simplifies payments with advanced technology.

About Loop

The company's main product simplifies payments in a complex industry, utilizing advanced technologies to streamline the process.

San Francisco, CaliforniaHeadquarters

2021Year Founded

$63.2MTotal Funding

SERIES_BCompany Stage

Data & Analytics, Automotive & Transportation, Enterprise SoftwareIndustries

11-50Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Unlimited Paid Time Off

Professional Development Budget

Physical and Mental fitness subsidies

Commuter Benefits

Risks

Increased competition may pressure Loop's market share and pricing.

Regulatory changes in Saudi Arabia could impact Loop's operations.

Cybersecurity threats pose risks to Loop's reputation and customer trust.

Differentiation

Loop's platform streamlines shipment document capture and invoice matching efficiently.

Partnerships with major players like J.P. Morgan enhance Loop's market credibility.

Loop's expansion into Saudi Arabia showcases its global reach and adaptability.

Upsides

AI integration boosts Loop's invoice matching accuracy and fraud detection.

Blockchain technology offers Loop enhanced transparency and security in payments.

IoT growth allows Loop to provide real-time tracking and analytics services.

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