Office Manager at Modernizing Medicine

Hyderabad, Telangana, India

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Not SpecifiedCompensation

Mid-level (3 to 4 years)Experience Level

Full TimeJob Type

UnknownVisa

Healthcare, Health TechnologyIndustries

Requirements

Coordinate company-wide perks (catering, beverages, snacks)
Coordinate facility and maintenance requests with managed service providers
Oversee facility maintenance and repairs, ensuring a safe and comfortable work environment
Provide oversight of on-site security vendor, assigned security personnel, and safety processes for compliance and security
Manage daily cab roster through vendor and employee coordination for timely pickups and drop-offs
Manage escort vendor/escorts for drop service
Optimize efficiency and ensure seamless experience with transport and escort services
Resolve transport and escort-related complaints and issues
Ensure safety and security of employees using office transport
Manage leadership visits, including travel bookings (tickets, stays), and plan itineraries
Manage office inventory and assets, keeping inventory tracker up to date
Act as primary accountable party for safety of office inventory and assets
Conduct regular inventory audits and reconcile discrepancies
Manage reception staff to ensure best experience for employees and guests
Maintain confidentiality of organizational, guest/visitor, and employee information
Assist in preparing budgets and monitoring expenditures for office supplies, facilities, and administrative functions
Identify cost-saving opportunities without compromising quality
Validate vendor invoices, coordinate approvals with leadership, and follow up on payments with finance/accounts
Build and manage vendor relationships, placing orders for office inventory (stationery, employee gifts, swag)
Procure inventory through strategic pricing negotiations for cost-effective, best-in-class services and products
Assist with planning events, projects, and talent engagement initiatives to promote organizational culture
Execute program content focusing on corporate themes, following educational and entertainment principles, and obtaining leadership approvals
Coordinate event/meeting space, schedule deliveries, and schedule external contract services

Responsibilities

Support People Experience team's initiatives, including office administration, facilities management, special events, onboarding, recognition, process improvement, and logistics

Skills

Key technologies and capabilities for this role

Office AdministrationFacilities ManagementVendor ManagementEvent CoordinationOnboardingProcess ImprovementLogisticsSecurity OversightTravel ManagementCatering Coordination

Questions & Answers

Common questions about this position

Is this Office Manager role remote or office-based?

The role involves office administration, facilities management, on-site security oversight, and managing reception staff, indicating it is based at the Boca Raton, FL headquarters.

What salary or compensation does the Office Manager position offer?

This information is not specified in the job description.

What are the main responsibilities or skills needed for the Office Manager role?

Key responsibilities include office administration, facilities management, coordinating perks and maintenance, managing local transportation and corporate travel, inventory management, overseeing reception staff, and assisting with budget and invoices.

What is the company culture like at Modernizing Medicine?

The company consists of a team of bright, passionate, and positive problem-solvers united in a mission to improve healthcare by placing doctors and patients at the center of care, with recognition as a Best Place to Work.

What makes a strong candidate for the Office Manager position?

Strong candidates will have experience in office administration, facilities and vendor coordination, transportation logistics, inventory management, staff oversight, and maintaining confidentiality while ensuring safety and efficiency.

Modernizing Medicine

Specialty-specific electronic health record systems

About Modernizing Medicine

Modernizing Medicine provides specialty-specific Electronic Health Records (EHR) systems designed to improve the workflow of healthcare providers. Their main products, EMA and gGastro EHR, help users manage patient information and administrative tasks more efficiently, allowing them to concentrate on patient care. These systems adapt to the specific practices of each user, enhancing their effectiveness. Unlike many competitors, Modernizing Medicine focuses on tailored solutions for various medical specialties, which sets them apart in the healthcare technology market. The company's goal is to streamline healthcare delivery and improve patient outcomes by providing tools that simplify administrative processes.

Boca Raton, FloridaHeadquarters

2010Year Founded

$360.6MTotal Funding

LATE_VCCompany Stage

Biotechnology, HealthcareIndustries

1,001-5,000Employees

Benefits

Health Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Health Savings Account/Flexible Spending Account

Unlimited Paid Time Off

Paid Vacation

Paid Sick Leave

Paid Holidays

Parental Leave

401(k) Retirement Plan

401(k) Company Match

Professional Development Budget

Conference Attendance Budget

Hybrid Work Options

Remote Work Options

Wellness Program

Risks

Potential sale by Warburg Pincus could lead to strategic shifts misaligned with current goals.

Resistance to AI technologies may slow implementation and affect user satisfaction.

Dependency on Medtronic's technology poses risks if partnership faces challenges or strategic changes.

Differentiation

ModMed offers specialty-specific EHR systems, enhancing workflow efficiency for healthcare providers.

Their EHR systems, EMA and gGastro, adapt to user practices, increasing adaptability.

ModMed integrates AI technologies, like Medtronic's GI Genius, to improve procedural accuracy.

Upsides

ModMed consistently ranks #1 in G2's 2024 Grid Reports for EHR and RCM software.

Collaboration with Brevium enhances patient re-engagement, boosting retention in gastroenterology practices.

Appointment of Dan Costantino as CISO strengthens cybersecurity, crucial for healthcare data protection.

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