Legal Assistant - Patents & Open Source at eBay

Bengaluru, Karnataka, India

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Not SpecifiedCompensation

Junior (1 to 2 years)Experience Level

Full TimeJob Type

UnknownVisa

Ecommerce, Technology, LegalIndustries

Requirements

Experience in a legal assistant/paralegal capacity (IP/patent preferred) with strong document discipline, accuracy, and follow-through
High ownership of docketing and deadlines; proven ability to handle multiple matters and escalate risks early
Comfort with AI-enabled workflows, including prompt-driven document generation, structured templates, and output evaluation against SOPs
Strong written communication; ability to apply style guides and produce clean, consistent filing packages
Proficient with efficiency and collaboration tools; quick learner of legal document management systems and trackers
Collaborative, inclusive teammate who builds trust across functions; comfortable operating in a hybrid, cross-time-zone environment from Bengaluru
High integrity, good judgment, and dedication to confidentiality, accuracy, and continuous improvement

Responsibilities

Maintain the patent docket: capture deadlines, verify accuracy, trigger reminders, and call out risks promptly
Prepare and assemble filing packages (specifications, claims, abstracts, figures, and required forms), apply style guides, and ensure complete, consistent, and submission-ready documents
Coordinate signatures and supporting documents (declarations, assignments, powers of attorney), track status, and archive final completed copies
Support AI-assisted drafting workflows by applying checklists and SOPs for formatting, citations, exhibits, and version control; perform light QA on tool outputs for completeness and consistency
Partner with attorneys/agents and outside counsel on submission logistics and acknowledgments; update trackers with filing details, official communications, and prosecution events
Compile and maintain reference libraries (prior art citations, IDS inputs, portfolio metadata), ensuring accurate cross-referencing across matters
Operationalize templates and pattern libraries for repeatable tasks; propose improvements to SOPs that increase quality and throughput
Run IPSC meeting operations (agenda, materials, minutes) and track outcomes (route, decisions, follow-ups) for invention disclosures and protection paths
Produce metrics and status reports for filings, office actions, allowances, and cycle times; maintain dashboards and audit-ready records
Coordinate vendor administration and invoicing for outside counsel and tooling; support purchase requests, matter openings, and reconciliation with budget trackers
Uphold confidentiality and compliance standards for sensitive data and documents; follow information handling, data governance, and record-retention requirements

Skills

Key technologies and capabilities for this role

patent docket managementdocument preparationfiling packagespatent prosecutionAI-assisted draftingsignature coordinationversion controlQASOPsIP portfolio

Questions & Answers

Common questions about this position

Is this role remote or does it require office presence?

The role is based in Bengaluru, India with hybrid work and involves cross-time-zone collaboration across APAC, EU, and US.

What salary or compensation does this position offer?

This information is not specified in the job description.

What key skills or experiences are required for this Legal Assistant role?

The role requires strong organizational skills for maintaining patent dockets, preparing filing packages, coordinating signatures, and managing operational workflows, along with attention to detail for accuracy, QA, and compliance.

What is the company culture like at eBay?

eBay fosters a culture where customers are the compass, authenticity thrives, bold ideas are welcome, and everyone can bring their unique selves to work, emphasizing teamwork with passionate thinkers, innovators, and dreamers.

What makes a strong candidate for this Legal Assistant position?

Strong candidates will have excellent organizational skills, attention to detail for docket management and document preparation, and the ability to handle confidential information while supporting AI-assisted workflows and cross-time-zone collaboration.

eBay

Global online marketplace for buying and selling

About eBay

eBay is an online marketplace where individuals and businesses can buy and sell a wide range of products, including electronics, fashion, and collectibles. Users can list items for auction or use the 'Buy It Now' option for immediate purchases. eBay stands out from competitors with its vast selection, user-friendly interface, and strong buyer and seller protections, including free shipping on many items. The company's goal is to facilitate seamless transactions while generating revenue through transaction fees, advertising, and subscription services.

San Jose, CaliforniaHeadquarters

1995Year Founded

$6.5MTotal Funding

IPOCompany Stage

Consumer Software, Consumer GoodsIndustries

10,001+Employees

Benefits

Health Insurance

401(k) Company Match

Paid Vacation

Parental Leave

Risks

Niche e-commerce platforms like StockX and Poshmark may draw away eBay's customers.

Social media platforms with shopping features could divert traffic from eBay.

Direct-to-consumer brands bypassing marketplaces may reduce eBay's seller base.

Differentiation

eBay offers a unique auction-style listing alongside 'Buy It Now' options.

The platform provides robust buyer and seller protections, enhancing trust in transactions.

eBay's vast product selection includes new, refurbished, and second-hand items.

Upsides

eBay's acquisition of GSI Commerce strengthens its position as a global commerce partner.

The rise of social commerce offers eBay opportunities to integrate social shopping features.

Increased focus on sustainability aligns with eBay's refurbished and second-hand product categories.

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